Estate Administrator

Job Title: Estate Administrator / Fiduciary Specialist

Location: Parsippany, NJ / Hybrid

About the Firm: Einhorn, Barbarito, Frost, Botwinick, Nunn & Musmanno, PC is seeking a detail-oriented Estate Administrator / Fiduciary Specialist to join our Trusts & Estates and Taxation practice groups. For over 60 years, our comprehensive, full-service firm has assisted individuals and families throughout New Jersey with sophisticated estate planning, probate administration, trust management, and fiduciary accounting.

Key Responsibilities:

• Fiduciary Accounting: Prepare detailed formal, informal, and court-compliant fiduciary accountings for high-net-worth estates, trusts, and conservatorships.
• Estate & Trust Administration: Assist attorneys across all phases of administration, including marshaling and valuing assets, liquidating accounts, tracking tax inventory, and executing distributions to beneficiaries.
• Tax Preparation & Filings: Coordinate and support the preparation of fiduciary income tax returns (Form 1041), federal estate tax returns (Form 706), and New Jersey estate and inheritance tax filings.
• Document & Case Management: Maintain structured fiduciary files, track critical probate and court filing deadlines, and communicate professionally with beneficiaries, financial institutions, and court personnel.

Qualifications:

• Experience: Strong background in estate administration, trust accounting, or estate litigation/paralegal support within a law firm or wealth management setting.
• Education: Bachelor’s degree or Paralegal Certificate required; background or coursework in accounting, taxation, or finance is highly preferred.
• Skills: Proficiency in fiduciary accounting software (e.g., Lackner, OneSource, Fast-Tax) and MS Office; exceptional organizational skills, high attention to detail, and excellent client communication.