Estates Admin Support - 6 month contract

JOB TITLE: Estates Admin Support

REPORTING TO: Head Of Estates

JOB PURPOSE: To provide administrative and information-management support to the Estates Department, ensuring property, asset, compliance and maintenance information is accurate, accessible and appropriately maintained across the organisation’s 28 homes.

MAIN RESPONSIBILITIES

About The Role

• To provide administrative and information-management support to the Head of Estates.
• To create and maintain accurate property and asset registers, including key asset, installation, servicing, warranty and replacement information.
• To create maintain consistent electronic property records, folder structures, document control and archive arrangements across all 28 homes.
• To review RAMS and create project plans and create PTW (Permits to Works) Risk Assessments and Contractor Information packs for Planned works.
• To develop Project Management Plans and ensure actions are managed effectively.
• To review existing plans and create a suite of property plans and associated information, using Microsoft Visio, ensuring plans are kept up to date with any changes .
• To review and maintain available asbestos, compliance, PPM and certification records, identifying missing or outdated information and escalating actions where required.
• To review Fire Risk Assessment (FRA) action plans and maintain accurate records of compliance inspections and certification.
• To provide administrative support in managing Local Estate Action Plans (LEAPS).
• To collate historic property, maintenance, repair, refurbishment, survey, contractor, warranty and compliance information and ensure relevant information is transferred to current property records.
• To manage all contractor compliance records including contracts SLAs, Insurances
• Keep up to date records of all warranty’s for all equipment and assets at each home.
• To support the preparation of asset repair, replacement and lifecycle information to assist with planned maintenance, capital planning and future expenditure.
• To identify missing, duplicated, outdated or inconsistent information and maintain an appropriate audit trail of outstanding actions.
• To produce progress reports and information for the Estates Manager and support quality assurance and handover of the property information system.
• To liaise with Estates staff, contractors and other relevant colleagues, escalating matters requiring technical or specialist input.

Required Criteria

• Full driving licence and ideally your own transport are essential to the role
• knowledge within maintenance support
• Car and driving licence
• admin skills and computer admin experience

Desired Criteria

• Experience/knowledge of maintenance useful

About The Company

Beaumont Care Homes have residential and nursing homes across Northern Ireland; in Belfast, Bangor, Ballymena, Comber, Donaghadee, Dunmurray, Jordanstown, Hillsborough, Holywood, Lisburn, and Newtownabbey – So there’s always a Beaumont Care Home nearby.

We aim to provide a safe, clean, relaxed and homely environment for all our residents, where care, well-being and comfort are of prime importance and where our staff feel is the best place to work in the care sector.

The atmosphere in all our homes is welcoming and inviting whilst our healthcare staff are professional and ready to care, delivering a home-from-home feeling that helps the transition from home or hospital easier and less stressful.

Beaumont Care Home’s staff undergo regular training to guarantee they provide the best one-to-one and person-centred care possible. All our staff are encouraged to develop their skills and continue on a career pathway. As a company, we believe in healthy, homemade food, and our trained chefs prepare tasty, exciting, and appealing meals to various tastes, regardless of appetite or culture.

Company Culture

Beaumont Care Homes offer varied activities, from trips out and summer fetes to indoor activities including arts and crafts, pamper sessions and visiting entertainment. As well as visiting dog therapists and other animals, intergenerational activities are encouraged involving local nurseries and schools.

Our team of healthcare professionals and the safe, comfortable accommodation at Beaumont Care Homes Support people living with dementia, whilst also providing nursing care along with other specialist care services. We can also offer respite care in our homes.

We want people to join Beaumont Care who wish to work with older and vulnerable people. Ideally, we are looking for someone who is caring and has a can-do attitude. Is that person you?

Our senior managers have often begun their working life as carers, which we recognise are essential to our service, and then climbed the career ladder to become Home and Regional Managers.

Company Benefits

We provide professional training, personal development and promotion paths to support and progress you. Working at our residents’ home will be stimulating and rewarding, as we maintain high care standards.

Vacation, Paid time off, Retirement plan and/or pension, Flexible schedule, Employee development programs, Free parking, Open office, Competitive salary, Work With Charities, Social Opportunities, Employee Recognition Scheme

Salary

£15.00 per hour