ESTATES ADMINISTRATION OFFICER

Estates Administration Officer

Job Reference schooltalent/TP/45733/2862

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Number Of Positions 1

Contract Type Full Time Permanent

Salary £27,413

Working Hours 39 Hours Per Week

Location: Edinburgh

Closing Date 27/10/2026

Department Estates, Grounds & Gardens

Region / Division ESMS

Job Role Operational/Professional Services

The Role

Erskine Stewart Melville are currently recruiting for an Estates Administration Officer to join the Estates and Facilities Team a permanent basis. The role is full time, working 39 hours a week, with a salary of £27,413.

Duties The purpose of the role is to provide administrative support to the Estates and Facilities Department and will include such duties as:

• Responding to emails and phone calls in a timely, professional manner as well as maintaining filing systems and databases and oversight of shared mailboxes and ticketing systems.
• Operate the Civica system/CAFM to ensure maintenance tasks are promptly resolved.
• Manage the purchase and stock control of materials, tools and supplies.

The successful candidate must have previous experience providing secretarial and administrative support to a busy office, excellent interpersonal and communication skills and workplace flexibility with a willingness to adapt to change with regards to how and when work is progressed.

To learn more about this role, please access the job description provided.

Eligibility ESM is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right work in the UK.

Benefits Employees get access to a range of benefits including:

• Free school lunches
• Free Sports’ Club membership, including access to pool and fitness suites
• Fee remission from Nursery to S6
• A generous holiday entitlement
• Paid moving house day
• Employer pension contributions of up to 8%
• Death in service benefit
• Family friendly policies, including enhanced maternity leave
• Membership of the ESM Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications

Values We are looking for individuals who can embody and promote ESM values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.

ESM is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.

All staff working at ESM have direct access to young people therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

Any enquiries about this position should be directed to [email protected].

The deadline for applications is Tuesday 27th October at 12 noon. We anticipate that interviews will take place shortly after. About ESM Welcome to Erskine Stewart Melville, a school for 3-18 year olds, in the heart of Edinburgh, where innovation thrives. We are committed to the individual ambitions of every student by pushing the boundaries of traditional academia.

Our school cultivates creativity, critical thinking, and collaboration. We empower our learners to dream big and surpass their own expectations, using progressive teaching and learning. Our approach provides an expansive range of academic and extra-curricular opportunities, as well as a dedicated wellbeing programme that supports the whole child.

The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.

Attached Documents

• Estates Administrator Job Description - ESM.pdf

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