Estates Administrator

The Estates Administrator will provide support to the Director of Estates as well as the Colleges wider Estate management teams.

Roles and Responsibilities

• Administration of all department personnel documentation, finance and invoicing, supporting accounts and all associated compliance documentation.
• General administration tasks including letters, emails, messages diary scheduling and filing.
• In conjunction with the DofE supervision of the College Furniture account, requests, orders and delivery and budgeting.
• Administration of the College building management system, Every. Directing fault reports to the relevant trade or individual, electronic filing of all supporting documentation and recording and updating annual repeat activities.
• First point of contact for departmental telephone and electronic requests, determining urgency, relevant trade and progress to request completion.
• Placement of orders in support of departmental work.
• Check and record utility bills for payment and reconciliation.
• Maintain and update total spending for department budgets.
• Check monthly utility meters and report to providers.
• Maintain all support elements (White fleet) vehicle documentation.
• Organise and record all department training and courses.
• In conjunction with the Fire and Security manager, issue and receipt all College keys and fire and security codes.
• Maintain contractor access, DBS, H&SAW and security records.
• Update all departmental policy and general documentation.
• Assist with all staff accommodation check ins, move outs and initial fault reporting.
• Undertake any other reasonable job associated task as determined by the DofE

Continuous Improvement

• Develop and future proof all departmental administrative procedures.

Other duties

• The postholder will be expected to participate in the life of the College and contribute to any other tasks aligned to the level of the role as determined by the COO.

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment including regular training attendance

Pay: £30,000.00-£33,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• Gym membership
• On-site parking

Work Location: In person