Estimating Coordinator

Estimating Coordinator

The Estimating Coordinator provides administrative, organizational, and process support to the Estimating department. This role helps manage bid schedules, document control, subcontractor/vendor communications, and proposal assembly to ensure accurate and timely bid submissions.

Responsibilities include but are not limited to: ·

• Maintain bid calendars and tracking logs.
• Coordinate receipt and distribution of plans, specifications, addenda, and bid documents.
• Assist estimators with document organization and file management.
• Organize and file subcontractor and supplier quotes.
• Track subcontractor/vendor participation and proposal status.
• Prepare bid packages and support proposal compilation.
• Ensure all bid forms, bonds, and required documents are complete before submission.
• Coordinate electronic and hard-copy bid submissions.
• Maintain estimating databases, historical cost records, and contact lists.
• Schedule estimating meetings and pre-bid conferences.
• Support post-bid follow-up and turnover documentation.

Additional Responsibilities may include:

• Attend weekly meetings
• Prepare special reports
• Occasional site meetings

Qualifications:

• Strong organizational and administrative skills.
• Attention to detail and deadline management.
• Proficiency in Microsoft Office and construction management software.
• Strong written and verbal communication skills.
• Ability to manage multiple bids simultaneously.

Typical Experience

• 1–3 years of administrative or construction support experience preferred.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Compensation Package:

• Bonus opportunities
• Weekly pay

Work Location: In person