Estimating Coordinator

Sea West Enterprises, Inc. seeks a highly organized, detail-oriented, proactive Estimating Coordinator to support our estimating team. The Estimating Coordinator coordinates the administrative and communication activities associated with the estimating and bidding process.

This position will work closely with Estimators, Project Managers, subcontractors, vendors, and other members of our team. The successful candidate will be comfortable making phone calls, following up on outstanding information, maintaining accurate records, organizing bid documents, and attending construction job walks.

This is a hands-on coordination role for someone who takes ownership, stays organized, and makes sure details and deadlines do not fall through the cracks.

Essential Duties & Responsibilities

• Coordinate the administrative activities associated with the estimating and bidding process.
• Prepare, organize, and maintain plans, specifications, bid documents, addenda, and other estimating documentation.
• Develop and maintain subcontractor and vendor lists.
• Contact subcontractors and vendors to solicit bids and proposals.
• Distribute bid invitations, plans, specifications, and other project information.
• Follow up with subcontractors and vendors regarding outstanding bids, proposals, questions, and required documentation.
• Track subcontractor participation and bid status to ensure adequate coverage for each project.
• Receive, organize, and maintain subcontractor and vendor proposals.
• Maintain accurate bid logs, contact information, and project records.
• Assist Estimators with coordinating bid deadlines and required information.
• Attend pre-bid meetings and construction job walks.
• Document job-walk information, site conditions, questions, and other pertinent information and communicate findings to the estimating team.
• Assist with preparing and organizing proposals and bid packages.
• Coordinate distribution and collection of information among Estimators, subcontractors, vendors, and internal team members.
• Monitor deadlines and follow up on outstanding items.
• Maintain organized electronic and physical estimating files.
• Enter and maintain project and bid information in Excel and company systems.
• Assist with research and gathering information needed for estimates and proposals.
• Provide general administrative and coordination support to the estimating department.

Qualifications

• 1 year of administrative, construction, estimating coordination, or related experience required.
• Construction industry experience is required.
• Valid driver's license with an acceptable driving record.
• Must meet the Company's driver qualification requirements and be approved by the Company's automobile insurance carrier to operate a vehicle for company business.
• Ability to travel to construction job sites and pre-bid meetings as required by the position.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Comfortable communicating professionally with subcontractors and vendors by phone and email.
• Strong follow-up skills and ability to stay on top of multiple outstanding items.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn construction terminology, plans, specifications, and company procedures.
• Ability to prioritize competing deadlines and manage multiple projects.
• Self-motivated and able to work independently while supporting a team.
• Professional demeanor and strong customer-service skills.
• Ability to attend local construction job walks and pre-bid meetings.

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) 4% Match
• 401(k) matching
• Dental insurance
• Fuel reimbursement
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Construction administrative: 1 year (Required)

License/Certification:

• driver's license with acceptable driving record (Required)

Ability to Commute:

• San Dimas, CA 91773 (Required)

Work Location: In person