Estimating Support / Coordinator

This is a full-time position.

Crown Paving, a local Paving Contractor operating in Tennessee, Alabama and Florida and is looking for an Estimating Support/Coordinator to keep our estimating team organized, on schedule, and compliant across every stage of the bid and project lifecycle.

This position serves as a key support role within the estimating department, handling permits, bid documents, subcontractor and vendor paperwork, billing support, and customer portal maintenance so our estimators can stay focused on winning and managing work.

The successful candidate will work in person at our office in Greenbrier, TN, Monday through Friday during normal business hours.

Responsibilities and Requirements

Prepare and submit NDOT permit applications and track approvals

Assemble and finalize sealed bid documents ahead of submission deadlines

Upload and organize proposals in Egnyte for all estimators

Request Certificates of Insurance (COI) and send W-9 forms as needed

Print and distribute workorders to field and project teams

File and track lien waivers for all active jobs

Support Accounts Receivable (AR) with job-related documentation and follow-up

Complete and submit AIA billing (G702/G703) for active projects

Update and maintain company profiles in customer and vendor portals

Assist estimators with organizing and compiling bid packages and specialized scope data

Track proposal and permit deadlines to keep the estimating pipeline on schedule

Maintain organized digital and physical filing systems for contracts, permits, and compliance documents

Qualifications

1–2 years of experience in an administrative, coordination, construction support, or similar role

Proficiency in Microsoft Word, Excel, and Outlook required

Experience with Egnyte, AIA billing software, and customer/vendor portals is a plus

Strong organizational skills and attention to detail

Ability to manage multiple priorities and deadlines in a fast-paced environment

Strong written and verbal communication skills

Ability to work independently while supporting a team

Construction industry experience is preferred but not required

Compensation and Benefits

Competitive salary based on experience and qualifications. Health, Dental, Vision, and Life Insurance benefits are offered, along with opportunities for professional growth and advancement.