Estimator / Cost Estimator

Job Title: Estimator / Quotation Executive – Hotel Supplies

Location: Dubai, UAE
Job Type: Full-time
Industry: Hotel Supplies / Hospitality Products Trading
Experience: 1–5 years preferred
Salary: To be discussed based on experience
Visa Preference: Candidates on spouse visa or own visa preferred

Job Summary

We are looking for a detail-oriented and organized Estimator / Quotation Executive to join our hotel supplies trading company in Dubai. The successful candidate will be responsible for preparing accurate customer quotations, calculating product prices, obtaining supplier quotations, checking product specifications, maintaining pricing records, and coordinating with the sales, procurement, and accounts teams.

The candidate should have experience in quotation preparation, product costing, Excel, and supplier coordination, preferably in hotel supplies, hospitality products, trading, or a related industry.

The ideal candidate must be accurate with numbers, efficient in handling customer inquiries, and capable of preparing professional quotations within the required deadlines.

Key Responsibilities1. Quotation Preparation

• Prepare accurate and professional quotations based on customer inquiries and requirements.
• Prepare quotations for hotel supplies, hospitality products, and related items.
• Review customer requests to understand product descriptions, specifications, quantities, brands, sizes, and required delivery dates.
• Calculate unit prices, total amounts, discounts, delivery charges, and other applicable costs.
• Apply company-approved selling prices, markups, and profit margins.
• Ensure that quotations include correct product descriptions, quantities, unit prices, totals, payment terms, delivery terms, and quotation validity.
• Check all calculations and product details before submitting quotations to customers.
• Revise quotations whenever customers request changes in quantities, products, prices, or specifications.
• Ensure quotations are submitted accurately and on time.

2. Product Costing and Price Calculation

• Calculate product costs based on supplier prices and company pricing policies.
• Compare supplier costs with existing selling prices and historical quotations.
• Calculate selling prices according to approved profit margins.
• Consider applicable delivery charges, packaging costs, discounts, and other relevant expenses.
• Identify price differences and discrepancies before finalizing quotations.
• Seek management approval for special prices, discounts, and exceptional margins.
• Maintain accurate cost and selling price records for future reference.

3. Supplier Coordination

• Contact suppliers to obtain prices for products not available in the existing price list.
• Request supplier quotations and confirm product specifications, availability, and lead times.
• Compare prices from different suppliers to obtain competitive purchasing rates.
• Follow up with suppliers regarding pending quotations and updated price lists.
• Verify product availability, minimum order quantities, delivery schedules, and payment terms.
• Maintain an updated supplier database with product details and pricing information.
• Coordinate with the procurement team to confirm product costs before issuing customer quotations.

4. Hotel Supplies Product Knowledge

• Handle quotations for hotel supplies and hospitality products, such as:
• Hotel guest room amenities and toiletries.
• Hotel linen, towels, bedsheets, and bedding products.
• Housekeeping supplies and cleaning products.
• Hotel room accessories and guest convenience products.
• Restaurant and kitchen supplies.
• Tableware, crockery, cutlery, and glassware.
• Food service and hospitality equipment.
• Disposable products, packaging, and related consumables.
• Understand product specifications, sizes, materials, brands, and packaging quantities.
• Match customer requirements with suitable products available from the company or its suppliers.
• Clarify any missing product information before preparing quotations.
• Coordinate with the sales team when alternative products or brands need to be proposed.

Note: The product categories above can be adjusted to match the actual products sold by the company.

5. Customer Inquiry and Sales Support

• Review inquiries received from customers and the sales team.
• Prepare quotations based on customer requirements, BOQs, product lists, and inquiry documents.
• Coordinate with the sales team to clarify product specifications, quantities, and pricing.
• Provide timely updates regarding quotation preparation and pending supplier prices.
• Assist with revised quotations and alternative product options when required.
• Follow up internally on pending quotations and urgent customer requests.
• Maintain professional communication and ensure accurate information is provided to customers.

6. Excel and Pricing Database Management

• Maintain product price lists, supplier price lists, and customer quotation records.
• Prepare quotations using Microsoft Excel, company templates, or quotation software.
• Use Excel formulas to calculate quantities, unit prices, discounts, totals, and profit margins.
• Update product costs and selling prices whenever new supplier prices are received.
• Maintain organized records of quotations, product codes, descriptions, and pricing history.
• Check Excel formulas and calculations to prevent pricing errors.
• Prepare quotation summaries and pricing comparison sheets when required.

7. Order Follow-Up and Coordination

• Follow up on submitted quotations with the sales team to check customer feedback and order status.
• Update quotation records as pending, revised, approved, awarded, or lost.
• Coordinate with procurement regarding product availability and confirmed purchase prices.
• Assist in preparing order details once a quotation is approved by the customer.
• Ensure the quoted products, quantities, and prices match the confirmed customer requirements.
• Coordinate with the relevant departments to support a smooth transition from quotation to order processing.

8. Documentation and Reporting

• Maintain proper records of customer inquiries, quotations, supplier offers, and price revisions.
• Prepare daily or weekly quotation status reports when required.
• Organize quotation documents and supporting supplier offers for easy reference.
• Ensure all quotations follow company procedures and approval requirements.
• Maintain confidentiality of supplier prices, customer information, and company profit margins.

Required Qualifications and Skills

• Diploma or bachelor's degree in Business Administration, Accounting, Commerce, or a related field is preferred.
• 2–5 years of experience in quotation preparation, estimation, costing, or sales support.
• Experience in a trading company, hotel supplies company, hospitality products business, or related industry is an advantage.
• Strong knowledge of Microsoft Excel and quotation preparation.
• Ability to calculate unit prices, discounts, totals, and profit margins accurately.
• Good understanding of supplier pricing and product costing.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Ability to handle multiple quotations and meet deadlines.
• Good written and verbal communication skills in English.
• Ability to coordinate effectively with suppliers, sales staff, and internal departments.
• Ability to work independently and as part of a team.

Preferred Candidate Profile

• Candidates with previous experience in hotel supplies, hospitality products, general trading, or wholesale distribution are preferred.
• Candidates who can prepare quotations independently with minimal supervision are highly desirable.
• Knowledge of hotel product categories and supplier markets in the UAE is an advantage.
• Experience maintaining product price lists and quotation databases is preferred.
• Candidates who can join immediately are preferred, if available.

Visa Requirements

• Candidates currently on a valid spouse visa or own UAE residence visa are preferred.
• Candidates must have the legal right to work in the UAE.
• Visa and employment arrangements will be discussed with shortlisted candidates.

Key Performance Expectations

The successful candidate will be expected to:

• Prepare accurate quotations within the required timeframe.
• Maintain correct product pricing and quotation records.
• Minimize errors in calculations, product descriptions, and quantities.
• Obtain competitive supplier prices when required.
• Respond promptly to internal quotation requests.
• Maintain organized and updated product pricing information.
• Support the sales team in following up on quotations and converting inquiries into orders.

How to Apply

Interested candidates are invited to submit their updated CV, highlighting their experience in quotation preparation, product costing, Microsoft Excel, supplier coordination, and trading or hotel supplies.

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person