Evening Legal Assistant (m/f/d)

Location: Warsaw

Position:

Part-time employee, as of now (4PM-8PM; Monday - Friday)

Compensation:

to be discussed

As a part of the Administrative Team, the Evening Legal Assistant provides administrative and operational support to lawyers across all practice groups during peak evening hours (4PM - 8PM), helping ensure the efficient completion of ongoing client matters and urgent tasks.

The successful candidate will demonstrate strong organisational and communication skills, attention to detail and the ability to manage multiple projects and deadlines in a dynamic, fast-paced environment. A strategic mindset, commercial awareness and a collaborative approach are essential for success in this position.

We invite you to Wolf Theiss - this is an environment where you can contribute meaningfully from day one and continue to develop both professionally and personally.

How you’ll contribute

• Providing administrative and secretarial support to lawyers between 4:00 p.m. and 8:00 p.m.
• Assisting with the preparation, formatting, proofreading and finalization of legal documents, correspondence, presentations and other client-facing materials
• Supporting urgent document production and ensuring timely delivery of documents, filings and other materials
• Managing and coordinating document execution processes, including arranging signatures and preparing execution packages
• Supporting lawyers with scheduling urgent meetings, videoconferences and travel-related arrangements
• Coordinating with internal departments, including Billing, Business Development & Marketing, IT and Office Administration, to ensure timely completion of requests
• Supporting the preparation of client reports, presentations, pitches and other business development materials when required
• Assisting with the management of virtual data rooms (VDRs) and document-sharing platforms
• Performing ad hoc administrative tasks to support lawyers in meeting client deadlines
• Ensuring all work is completed accurately, professionally and in accordance with the firm's internal procedures and quality standards

What matters to us

• • A well-organized and proactive individual who enjoys supporting others and ensuring that tasks are completed accurately and on time
  • Previous experience (min. 1 year) in an administrative, legal assistant, executive assistant, or secretarial role, preferably within a law firm or other professional services environment
  • Very good command of both Polish and English (written and spoken)
  • Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines simultaneously
  • High attention to detail and accuracy
  • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams
  • Ability to work effectively in a fast-paced environment and remain calm under pressure
  • A service-oriented attitude and a willingness to support colleagues across different practice areas
  • Strong interpersonal and communication skills, with a professional and client-focused approach
  • Availability to work on-site between 4:00 p.m. and 8:00 p.m. from Monday to Friday
  • University students in their final years of study, as well as graduates willing to work on job contract, are encouraged to apply

Teamwork. Network.

Dream work.

Working at Wolf Theiss

For over 65 years, Wolf Theiss has been advising national and international clients, from privately held businesses to multinational corporations, on all aspects of business law in the Central, Eastern and South-Eastern European region. With more than 400 lawyers in 13 countries and a central European hub in Brussels, Wolf Theiss combines broad regional reach with in-depth local expertise, enabling seamless cross-border work and maintaining a strong local presence.

We are committed to fostering a diverse and inclusive workplace with equal opportunities for all and welcome applications regardless of gender, age, ethnic origin, nationality, religion or belief, sexual orientation, or disability.

What we offer

• Challenging and diverse work within an international environment with a strong focus on CEE/SEE
• A comprehensive onboarding programme
• Continuous professional development through our WT School
• A secure, long-term position within a dynamic team
• A modern, centrally located office with excellent public transport access
• Regular team events, sports activities and company celebrations
• Complimentary fresh fruit and hot beverages
• Medical insurance coverage (where applicable)
• Multisport Card with full or partial coverage (depending on role)

If you find our offer interesting

Please submit your application documents (CV in English) online, or contact us by phone if you would like to learn more about the position.

We offer our Business Professionals a competitive, market-aligned salary depending on qualifications and experience.

Contact

Marta Brzozowska

HR Operations Manager

ul. Marszałkowska 107, Central Point Office Building

00-110 Warsaw

+48 22 378 9020

[email protected]