Event Administration - LYD Bali Group

Role Scope
The Administration Staff supports the day-to-day administrative and operational needs of the team, with a main focus on vendor coordination, documentation, data management, communication, payment follow-ups, and preparation.

Key Responsibilities

• Manage and regularly update the vendor database.

• Support the vendor application and curation process by preparing the required data and documents.

• Collect, check, organize, and maintain vendor documents and requirements.

• Communicate and follow up with vendors based on the Supervisor’s direction.

• Track vendor contracts, payments, documents, and other administrative requirements.

• Follow up on outstanding payments and coordinate payment confirmations with Finance.

• Prepare and update vendor lists, attendance records, booth allocations, and other market-related information.

• Support vendor re-registration and other quarterly administrative processes.

• Follow up on vendor requirements and ensure the necessary procedures are completed.

• Record vendor requests, issues, and follow-ups and report them to the Supervisor.

• Maintain proper filing and documentation of administrative records.

• Prepare and update administrative data and reports as required.

• Provide general administrative support for market and operational activities.

Qualifications

• Fresh graduates are welcome to apply.

• Minimum Diploma or Bachelor’s degree in Administration, Business, Communication, Event Management, or a related field.

• Good organizational and administrative skills.

• Detail-oriented and careful when handling data and documents.

• Good communication and coordination skills.

• Comfortable using Microsoft Office or Google Workspace, especially Excel or Google Sheets.

• Able to manage multiple tasks and follow up on pending matters.

• Proactive, responsible, and willing to learn.

• Able to work independently and as part of a team.

• Willing to work on weekends, public holidays, and event days when required.

• Good command of both English and Bahasa Indonesia.