Event & Marketing Coordinator

Job Summary

The Event & Marketing Coordinator assists Putnam County Parks & Recreation with the planning, promotion, coordination, and execution of events and activities throughout the park system. This position will work closely with the Park Director and Conference Center/Event Manager to help develop event plans, coordinate logistics, communicate with vendors and participants, and provide on-site support during events.

The position will also assist with the day-to-day promotion of Putnam County Parks programs, facilities, events, and activities through social media and other marketing channels. This position is intended to be a hands-on role, with scheduled evening and weekend hours as needed for event execution.

Essential Duties and Responsibilities

Event Coordination

• Assist with planning and coordinating events held at Putnam County Parks and Recreation facilities.
• Help develop event timelines, schedules, checklists, and logistical plans.
• Coordinate with vendors, performers, sponsors, community organizations, staff, and event participants.
• Assist with securing and coordinating event-related services, equipment, supplies, and rentals.
• Help prepare facilities and event spaces before events.
• Provide on-site event support and coordination during events.
• Assist with event setup, execution, and breakdown.
• Serve as a point of contact for vendors, performers, participants, and guests during assigned events.
• Identify and communicate potential logistical or operational issues before and during events.
• Assist with post-event cleanup, evaluation, and follow-up.
• Maintain organized records of event information, contacts, vendors, and promotional materials.

Marketing & Promotion

• Assist with developing and maintaining a daily promotional schedule for Putnam County Parks and Recreation.
• Coordinate the timing and posting of approved promotional content across social media platforms.
• Promote upcoming events, programs, rentals, facilities, and park activities.
• Work with the Park Director and existing video/content staff to coordinate photography, video, graphics, and other promotional materials.
• Help ensure promotional content is posted accurately and consistently.
• Assist with creating basic promotional materials such as event announcements, flyers, social media posts, and email promotions.
• Monitor engagement and assist in identifying opportunities to increase public awareness of park programs and events.
• Maintain an organized calendar of upcoming events and promotional deadlines.

Administrative & Operational Support

• Assist the Park Director and Conference Center/Event Manager with event-related administrative tasks.
• Communicate with event organizers and community partners as directed.
• Assist with maintaining event calendars and shared planning documents.
• Attend planning meetings when appropriate.
• Assist with special projects and other duties related to Parks & Recreation operations as assigned.

Qualifications

• High school diploma or equivalent preferred.
• Previous experience in event planning, hospitality, marketing, communications, recreation, or a related field preferred.
• Experience with social media platforms and basic digital marketing.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently while also functioning effectively as part of a team.
• Must be comfortable working evenings and occasional weekends based on the event schedule.
• Valid driver's license preferred.

Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail.
• Ability to manage multiple events, deadlines, and promotional tasks simultaneously.
• Ability to communicate professionally with the public, vendors, performers, sponsors, and community organizations.
• Ability to anticipate event needs and solve problems quickly.
• Basic understanding of social media marketing and content scheduling.
• Ability to use common office software, email, calendars, and online scheduling tools.
• Ability to represent Putnam County Parks & Recreation in a professional and positive manner.
• Ability to remain calm and adaptable when event circumstances change.

Physical Requirements

• Ability to move throughout park facilities and event venues for extended periods.
• Ability to assist with event setup and breakdown.
• Ability to lift and carry event-related materials and equipment as needed.
• Ability to work outdoors and in varying weather conditions.
• Ability to stand and walk for extended periods during events.

Work Schedule

This is a part-time position with a flexible schedule based on the needs of the Parks & Recreation department and its event calendar.

The position will generally include:

• Daytime hours for event planning, coordination, marketing, and administrative work.
• One to two evenings per week, depending on the event schedule.
• Occasional weekend hours for events and special programs.
• Additional hours may be scheduled during larger events or periods of increased activity.

The work schedule may vary from week to week based on upcoming events and operational needs.

Pay: $14.00 - $15.00 per hour

Expected hours: No more than 30.0 per week

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person