Event Assistant

EVENTS ASSISTANT

Key Responsibilities:

• Assist in organizing and executing all event logistics, including venue sourcing, catering, floral arrangements, decor, and AV setup.
• Maintain event calendars, track project timelines, and assist with budget tracking and vendor invoicing.
• Coordinate product displays, aesthetic setup, and brand compliance to ensure all events align with our health and beauty visual standards.
• Serve as a point of contact for external partners, including beauty influencers, wellness speakers, makeup artists, caterers, and PR agencies.
• Help source and compile media kits, PR gift bags, product samples, and promotional materials for attendees.
• Oversee guest check-in, registration, and seating arrangements.
• Provide on-the-ground support during live events to troubleshoot issues, ensure smooth schedule flow, and maintain event space cleanliness.
• Assist with live product demonstrations, sampling, or staging areas.
• Collaborate with the social media team to capture live event footage (Instagram Reels, TikToks, BTS photos).
• Assist in drafting RSVP follow-ups, event recaps, and post-event survey distributions.

Knowledge and Skill Requirements:

• Bachelor’s degree or associate’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.
• With experience in event planning, hospitality, PR, or retail in the health/beauty/fashion sectors. (Internship experience acceptable).
• Genuine interest in beauty trends, skincare, makeup, wellness, and holistic health.
• Exceptional multitasker with strong time-management skills and strict attention to detail.
• Excellent verbal and written communication skills for interacting with guests, vendors, VIPs, and brand partners.
• Proficiency in Microsoft Office / Google Workspace, event ticketing software (Eventbrite), and project tools (Asana, Notion, or Trello). Basic visual editing skills for social media are a plus.

Ability to commute/relocate:

• National Capital Region: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Work Location: In person