Event Assistant

Job Summary

Groundswell Event Space is seeking a dependable, organized, and service-oriented Event Management Assistant to support event planning, venue preparation, guest services, event-day coordination, and post-event activities. This role works closely with event coordinators and venue staff to help ensure events are organized, professional, and welcoming for clients and guests.

Responsibilities

• Assist event coordinators with preparing for scheduled events.
• Help prepare event spaces, meeting areas, reception areas, and service areas.
• Set up and arrange tables, chairs, decorations, signage, displays, and event equipment.
• Organize event supplies, materials, equipment, and client-requested items.
• Assist with loading, unloading, moving, and organizing event equipment and supplies.
• Support event-day schedules and help ensure planned activities stay on track.
• Welcome clients and guests and provide friendly, professional assistance.
• Assist with guest check-in, registration, seating, directions, and general event support.
• Answer routine guest questions and direct concerns to the appropriate coordinator or team member.
• Support food and beverage service when assigned.
• Maintain clean, organized, and presentable event spaces throughout events.
• Restock beverages, utensils, guest materials, supplies, and other event items.
• Communicate schedule changes, supply needs, equipment issues, and service concerns to supervisors.
• Assist with routine coordination involving vendors, caterers, venue staff, and event team members.
• Follow event schedules, company procedures, venue requirements, and workplace safety guidelines.
• Handle event equipment, decorations, supplies, and customer property carefully and responsibly.
• Assist with event breakdown, cleanup, packing, and storage after events.
• Help return equipment, supplies, and materials to designated storage areas.
• Support coworkers during busy periods and changing event conditions.
• Perform other event management, coordination, and venue support duties as assigned.

Qualifications

• Previous event, hospitality, venue, catering, administrative, or customer service experience is preferred but not required.
• Friendly, professional, and service-oriented attitude.
• Strong communication and interpersonal skills.
• Good organizational skills and attention to detail.
• Ability to follow schedules, instructions, and established event procedures.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to work effectively as part of a team.
• Comfortable working in busy, fast-paced, and changing event environments.
• Reliable attendance and punctuality.
• Comfortable standing, walking, lifting, carrying, and moving event supplies as needed.
• Ability to remain calm and professional when handling unexpected event needs.
• Flexible availability, including evenings, weekends, and event-based schedules when required.

Benefits

• Full-Time / Part-Time opportunities.
• Competitive compensation.
• On-the-job event management and hospitality training.
• Supportive and team-oriented work environment.
• Opportunities to develop event coordination and customer service skills.
• Opportunities for professional growth and advancement.
• Hands-on experience in event and venue operations.

About Groundswell Event Space

Groundswell Event Space provides a professional venue environment focused on event preparation, guest services, organized venue operations, and event-day support. The team works together to help create smooth, welcoming, and well-organized experiences for clients and guests.

Pay: $16.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Parental leave
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person