Event Coordination Associate

Job Summary

Center Stage Productions is seeking a dependable, organized, and service-oriented Event Coordination Associate to support event planning, preparation, and day-of-event operations. This role assists with coordinating event details, preparing venues and materials, communicating with clients and vendors, supporting guests, and helping ensure events run smoothly and professionally.

Responsibilities

• Assist with planning and coordinating event schedules, timelines, and operational details.
• Support event coordinators with pre-event preparation and day-of-event activities.
• Help prepare event venues, meeting spaces, stages, seating areas, signage, and displays.
• Organize event supplies, materials, equipment, and promotional items.
• Assist with setting up tables, chairs, decorations, registration areas, and guest spaces.
• Welcome guests and provide friendly, professional assistance throughout events.
• Assist with registration, check-in, seating, directions, and general guest support.
• Communicate event schedules, updates, and special instructions to team members as needed.
• Coordinate with vendors, caterers, venue staff, performers, and other event partners as directed.
• Help monitor event timelines and communicate schedule changes or operational concerns.
• Assist with food and beverage service when assigned.
• Maintain clean, organized, and presentable event areas throughout each event.
• Restock event supplies, guest materials, refreshments, and service items as needed.
• Help resolve routine guest or event-related questions and direct complex concerns to supervisors.
• Assist with event breakdown, cleanup, packing, and proper storage of equipment and materials.
• Handle event equipment, supplies, and customer property carefully and responsibly.
• Follow event procedures, venue policies, safety guidelines, and company standards.
• Support smooth communication between clients, vendors, guests, and event team members.
• Assist with documenting event details, supplies, schedules, and completed tasks.
• Perform other event coordination and support duties as assigned.

Qualifications

• Previous event planning, hospitality, catering, venue, customer service, or administrative experience is preferred but not required.
• Friendly, professional, and service-oriented attitude.
• Strong communication and interpersonal skills.
• Good organizational and time-management skills.
• Strong attention to detail and ability to manage multiple tasks.
• Ability to follow schedules, instructions, and event procedures.
• Comfortable working in busy and changing event environments.
• Ability to work effectively as part of a team.
• Reliable, punctual, and responsible work habits.
• Professional and courteous when interacting with clients, guests, vendors, and coworkers.
• Comfortable performing light physical tasks such as standing, walking, lifting, and moving event materials.
• Flexible and willing to work evenings, weekends, or varying event schedules when required.

Benefits

• Full-Time / Part-Time opportunities.
• Competitive compensation.
• On-the-job event coordination and hospitality training.
• Supportive and team-oriented work environment.
• Opportunities to develop event planning and customer service skills.
• Opportunities for professional growth and advancement.
• Hands-on experience in event coordination and event operations.

About Center Stage Productions

Center Stage Productions provides an event-focused work environment centered on professional coordination, organized event operations, guest service, and successful event experiences. The team works collaboratively to support event preparation, execution, and post-event activities.

Pay: $17.00 - $22.00 per hour

Expected hours: 42.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Relocation assistance
• Retirement plan
• Tuition reimbursement

Work Location: In person