Event Coordinator

Job Summary

We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. This role offers an exciting opportunity to craft memorable experiences by managing all aspects of event logistics, from initial concept development to post-event evaluation. The ideal candidate will possess exceptional organizational skills, a passion for hospitality and the ability to coordinate with multiple departments to ensure seamless event delivery. This position is perfect for someone eager to make a positive impact through innovative event management and outstanding customer service.

Duties

• Collaborate with members, clients and staff to understand event objectives, budgets, and desired outcomes.
• Develop comprehensive event plans including venue selection, entertainment, décor, and technical requirements.
• Coordinate all logistics related to event setup, execution, and breakdown, ensuring timely delivery of services.
• Utilize clubs internal software to track client communications, manage schedules, and streamline operations.
• Oversee team members during events, providing leadership and ensuring excellent guest services and hospitality standards are maintained.
• Effectively market events to members using clubs internal social media platform.
• Track event attendance to effectively communicate with staff about expectations
• Conduct post-event evaluations to gather feedback, analyze success metrics, and identify areas for improvement.
• Foster strong relationships with members by maintaining clear communication throughout the planning process and during events.

Qualifications

• Proven experience in event planning or management within the hospitality or events industry.
• Strong negotiation skills with a track record of securing advantageous contracts and upselling opportunities.
• Excellent organizational skills with the ability to manage multiple projects simultaneously under tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as experience with event management software and CRM systems.
• Knowledge of managing event budgets and contracts effectively while maintaining quality standards.
• Exceptional communication skills for client interaction, team coordination, and vendor negotiations.
• Experience in banquet management
• Ability to lead teams confidently while delivering outstanding customer service in fast-paced environments.
• Hospitality industry experience is preferred; technical proficiency in audio/visual equipment is a plus.

Join us as an Event Coordinator if you’re passionate about creating extraordinary experiences! Bring your expertise in project management and customer service to deliver memorable events that exceed expectations—every time!

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance

Work Location: In person