Event Coordinator

Event Coordinator

Austin, TX
Full-time | Monday–Friday | 8:30am–5:00pm
On-site | Permanent position

Bringing Every Detail Together

A successful event depends on what happens before anyone walks through the door. As an Event Coordinator, you’ll help turn plans into well-organized events by coordinating schedules, materials, people, and day-to-day requirements.

You’ll work across different parts of the event process, keeping information organized, communicating with the right people, and making sure details are followed through from preparation to completion.

What You’ll Be Doing

• Coordinate event plans, schedules, timelines, and requirements
• Assist with preparation, setup, and breakdown
• Organize event materials, supplies, equipment, and documentation
• Communicate with internal teams, suppliers, clients, and event contacts
• Coordinate deliveries, schedules, and logistical requirements
• Prepare checklists, schedules, briefing materials, and event documents
• Monitor deadlines and follow up on outstanding tasks
• Support attendees, clients, and team members during events
• Respond to changes and help resolve issues as they arise
• Keep event information and records accurate and up to date
• Assist with post-event follow-up and reporting
• Ensure event activities follow company procedures and requirements

What’s Important

Previous experience in event coordination, hospitality, operations, administration, project coordination, or a similar environment is preferred.

We’re looking for someone who can manage details without losing sight of the bigger picture. You should be:

• Highly organized and reliable
• Confident communicating with different people
• Comfortable managing multiple deadlines and priorities
• Strong with follow-up and attention to detail
• Able to work independently and take ownership of tasks
• Comfortable using computers, calendars, spreadsheets, and workplace systems
• Professional when dealing with clients, suppliers, and internal teams
• Able to stay composed when plans change or problems need to be resolved

Training will be provided on company systems and procedures.

Position Details

Monday–Friday, 8:30am–5:00pm
Full-time, permanent
On-site in Austin, TX

Ready to Bring It All Together?

If you’re organized, confident working with people, and enjoy coordinating the details that make things happen, this is an opportunity to build your experience in event coordination and operations.

Submit your current resume to be considered.

Equal Opportunity Employer.

Pay: $26.33 - $31.57 per hour

Benefits:

• 401(k)
• Paid time off
• Parental leave

Work Location: In person