Event Coordinator

Event Coordinator

We are now accepting applications for a qualified Event Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Strategic Venues & Event Svcs

Hours

37.5

Primary Duties and
Responsibilities:

The Event Coordinator is responsible for coordinating events and managing clientele as assigned by leadership within the Office of Strategic Venues & Event Services (OSVES). This position will help facilitate the efficient operation of the Event Services team by supporting event needs associated with internal and external clients through the coordination, preparation and maintenance of contracts, data and schedules.

• Advance events and procure applicable event details, conduct facility walk-throughs with clients as needed, and communicate event needs to OSVES staff and University campus partners.
• Prepare event estimates and contracts for clients. Secure event contracts, certificates of insurance, and the like with clients as needed.
• Coordinate and schedule Front of the House staffing for events on campus including but not limited to: house managers, ushers, vendor ushers, emergency medical services, security, and housekeeping. Serve as manager on duty for events as assigned.
• Manage and maintain client account and database. Manage and maintain accurate billing information for each event and assist with vendor invoice verification. Coordinate with Financial Operations team to ensure client invoices are received and paid.
• Maintain healthy and productive relationships with campus partners who regularly facilitate events within OSVES venues and/or need OSVES services. Maintain healthy and productive relationships with campus partners who regularly facilitate events.
• Hire and supervise student workers and assist in training development.
• Assist in the development and distribution of materials relative to coordination, execution, sales, or operations as needed.
• Other duties as assigned.

Required Qualifications:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;

• Equip people to solve the world’s complex problems through teaching, research and service;

• And be radical champions for helping people and communities flourish.

• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.

• An ability to work effectively with a wide range of constituencies in a diverse community.

• An ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.

• An ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.

• Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.

• An ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.

Required Education

An associate's degree is required. A bachelor's degree is preferred.

Required Experience

One year of event experience is required. One to three years of event experience is preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.