Event Coordinator

Austmine, the leading industry association for the Australian Mining Equipment, Technology and Services (METS) sector, is seeking a highly organised and proactive Event Coordinator to join our team.

About the role

This is an opportunity to be part of a team delivering some of the mining industry's most respected events, connecting leaders from mining companies, METS businesses, government and industry.

Working closely with the Events Managers, you will help coordinate a national portfolio of events and webinars. From managing registrations through to coordinating venues, suppliers and onsite delivery, you will play a key role in creating professional and engaging experiences for our members and stakeholders.

No two days are the same. One day you may be setting up a webinar with industry leaders, the next coordinating a networking event, managing attendee communications or supporting event delivery onsite. If you enjoy working in a fast-paced environment, building relationships and bringing events to life, we'd love to hear from you.

Event Coordination & Delivery

• Coordinate registrations, attendee communications and event administration across Austmine's events and webinars.
• Assist with event planning, timelines, run sheets and delivery schedules.
• Support onsite event delivery and attendee management.

Speaker & Sponsor Coordination

• Coordinate speaker and sponsor requirements, briefing materials and event logistics.
• Liaise with presenters to collect biographies, presentations and supporting information.
• Support the delivery of sponsorship benefits and stakeholder communications.

Webinar Delivery

• Set up and manage webinar registration pages and virtual event platforms.
• Coordinate presenter briefings and webinar logistics.
• Support live webinar delivery, including presentations, Q&A sessions and technical troubleshooting.

Event Logistics & Administration

• Coordinate venues, catering, audiovisual suppliers and event materials.
• Maintain accurate event records, registrations and reporting through CRM systems.
• Support post-event reporting, surveys and feedback collection.

About you

To be successful in this role, you will have:

• A qualification in Events Management, Marketing, Communications or a related discipline
• At least two years' experience in event coordination or event administration
• Experience coordinating webinars and virtual events desirable
• Strong organisational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• A customer-focused approach and strong stakeholder management skills
• The ability to manage multiple priorities in a fast-paced environment
• Australian working rights is required

What Austmine offers

• The opportunity to make a real impact in a not-for-profit organisation that champions collaboration, innovation, leadership and integrity
• A supportive and collaborative team culture
• Competitive salary
• Flexible working arrangements
• Two days of gifted leave per year (your birthday and an additional day at Christmas)
• Staff recognition program
• Employee Assistance Program, providing holistic health and wellbeing support, including confidential counselling services

How to apply

If you're an organised, people-focused professional who enjoys creating great events and building strong relationships, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining your suitability for the role.

Please note, we may begin conducting interviews before the closing date, so early applications are encouraged.