Event Coordinator

Job Summary

We are seeking a dynamic and highly organized Event Coordinator to lead the planning, execution, and management of diverse events. This role offers an exciting opportunity to craft memorable experiences by coordinating all aspects of event logistics, vendor relationships, and client communications. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a passion for delivering outstanding customer service. As an integral part of our team, you will ensure each event runs smoothly from inception to completion, creating lasting impressions for clients and guests alike.

Responsibilities

• Collaborate with clients to understand their event goals, budget, and vision, providing expert guidance throughout the planning process
• Develop comprehensive event plans including timelines, budgets, and resource allocation using event management software and project management tools
• Coordinate all logistical details such as venue setup, catering arrangements, audiovisual needs, décor, and guest accommodations
• Manage event budgets meticulously by tracking expenses, processing invoices, and ensuring cost-effective solutions without compromising quality
• Oversee event marketing efforts by promoting events through various channels
• Lead onsite event management including overseeing staff, troubleshooting issues promptly, and ensuring exceptional guest services
• Prepare detailed reports post-event to evaluate success metrics and identify areas for improvement for future events

Skills

• Proven expertise in event planning, management software proficiency (such as Eventbrite or Cvent), and project coordination
• Strong negotiation skills with the ability to upsell services or add-ons that enhance client satisfaction and revenue opportunities
• Excellent communication skills for client interaction, team leadership, and vendor negotiations
• Adept at managing multiple projects simultaneously with exceptional time management and organizational abilities
• Experience in hospitality or events industry with knowledge of banquet operations, catering services, and guest services protocols
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to lead teams effectively while maintaining a positive attitude under pressure

Join us as an Event Coordinator if you’re passionate about creating extraordinary experiences! Bring your energy, creativity, and organizational prowess to deliver seamless events that leave lasting impressions. We value proactive professionals who excel in communication and thrive on teamwork — your expertise will help us elevate every occasion we host!

Expected hours: 40.0 – 55.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Education:

• High school or equivalent (Preferred)

Location:

• Banner Elk, NC 28604 (Preferred)

Ability to Relocate:

• Banner Elk, NC 28604: Relocate with an employer provided relocation package (Preferred)

Work Location: In person