Event Coordinator

Event Coordinator

Vancouver, BC
Full-time | Monday–Friday | 8:30am–5:00pm
Office-based | Permanent position

We’re looking for an Event Coordinator to help organize and coordinate events from the early planning stages through to completion. You’ll keep schedules, suppliers, materials, and event details organized while working with different teams to make sure everything is ready when it needs to be.

This role would suit someone who enjoys coordinating people and details, communicates well, and can stay organized when priorities change.

Day to Day

• Coordinate event schedules, timelines, and planning requirements
• Communicate with clients, suppliers, venues, and internal teams
• Organize event materials, equipment, supplies, and documentation
• Track bookings, deadlines, deliveries, and outstanding requirements
• Prepare event documents, checklists, schedules, and meeting materials
• Assist with venue and supplier coordination
• Support event setup, preparation, and on-site requirements when needed
• Keep clients and internal teams updated on event details and changes
• Follow up on outstanding tasks to keep events moving forward
• Help resolve routine scheduling and logistical issues
• Maintain accurate event records and documentation
• Assist with post-event follow-up and reporting

What’s Important

You’ll need strong organizational and communication skills, attention to detail, and the ability to manage several deadlines at once. A professional approach when working with clients, suppliers, and colleagues is important.

Previous event coordination, hospitality, administration, operations, project coordination, customer service, or similar experience is useful, although training on our systems and processes will be provided.

We’re looking for someone who can take ownership of tasks, stay organized, communicate clearly, and remain flexible when event requirements change.

Working Week

Monday to Friday
8:30am–5:00pm
Full-time, permanent
Office-based — Vancouver, BC

Please apply with your current resume to be considered for the Event Coordinator position.

We are an equal opportunity employer

Pay: $26.12-$30.33 per hour

Benefits:

• Company events
• On-site parking
• Paid time off

Work Location: In person