Event Coordinator

Job Summary

Omaha Event Group is seeking an organized, dependable, and detail-oriented Event Coordinator Assistant to support event planning, preparation, and day-of-event operations. This role assists with schedules, client communication, vendor coordination, event materials, setup and breakdown, and general administrative support to help events run smoothly.

Responsibilities

• Assist event coordinators with planning and organizing events.
• Help maintain event schedules, timelines, checklists, and planning documents.
• Communicate with clients, vendors, venues, suppliers, and event staff as directed.
• Assist with confirming event details, schedules, guest requirements, and service arrangements.
• Help prepare event materials, signage, supplies, equipment, and coordination documents.
• Support event setup, including arranging tables, chairs, décor, equipment, and other materials.
• Assist with vendor arrivals, deliveries, setup activities, and event logistics.
• Help monitor event spaces to ensure they remain organized, clean, and properly arranged.
• Provide professional and courteous assistance to clients and guests during events.
• Communicate schedule changes, supply needs, or event concerns to coordinators and supervisors.
• Assist with tracking event supplies, equipment, and inventory.
• Help maintain accurate records of event details, vendor information, and completed tasks.
• Support event-day activities and help ensure scheduled tasks are completed on time.
• Assist with resolving routine event issues and direct complex concerns to the appropriate team member.
• Help with event breakdown, cleanup, and organization of equipment and materials after events.
• Follow company procedures, event safety guidelines, and customer service standards.
• Work collaboratively with event coordinators, vendors, venue staff, and other team members.
• Perform other event planning, coordination, and administrative support duties as assigned.

Qualifications

• Previous event planning, hospitality, customer service, administrative, or event support experience is preferred but not required.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Friendly, professional, and customer-focused attitude.
• Strong attention to detail and ability to manage multiple tasks.
• Ability to work effectively in a fast-paced event environment.
• Willingness to work flexible schedules, including occasional evenings or weekends when required.
• Ability to follow instructions, schedules, and event procedures.
• Strong teamwork and problem-solving skills.
• Comfortable performing hands-on event setup and support tasks.
• Reliable, punctual, and responsible work habits.

Benefits

• Full-Time / Part-Time opportunities.
• Competitive compensation.
• On-the-job event coordination and planning training.
• Supportive and team-oriented work environment.
• Opportunities to develop event planning, coordination, and customer service skills.
• Opportunities for professional growth and advancement.
• Hands-on experience in event planning and event operations.

About Omaha Event Group

Omaha Event Group provides event planning and coordination support for a variety of gatherings and special occasions. The team focuses on organized preparation, reliable event execution, professional coordination, and positive client and guest experiences.

Pay: $19.99 - $21.14 per hour

Expected hours: 42.0 per week

Benefits:

• Relocation assistance

Work Location: In person