Event Coordinator

About the role

YDL Global Events Sdn Bhd is seeking an enthusiastic and highly organised Event Coordinator to join our dynamic team based in Seri Kembangan, Selangor. This is a full-time position that plays a crucial role in the successful planning, coordination and execution of events across the advertising, arts and media sectors. As an Event Coordinator, you will be responsible for managing all aspects of event logistics, vendor relationships, and on-site coordination to ensure each event exceeds expectations and delivers outstanding results for our clients and stakeholders.

Key responsibilities

• Plan and coordinate all logistical elements of events, including venue selection, booking and setup arrangements
• Manage budgets and maintain cost efficiency whilst ensuring high-quality event delivery
• Liaise with external vendors, including catering companies, audio-visual providers, decorators and transportation services
• Preparing quotation & events order form
• Develop detailed event timelines, checklists and contingency plans to ensure seamless execution
• Handle event registration, ticketing and attendee communications
• Conduct site inspections and coordinate setup and breakdown activities
• Manage on-site operations during events, including problem-solving and real-time coordination
• Maintain accurate event documentation, including contracts, invoices and post-event reports
• Collaborate with internal teams and clients to understand event objectives and deliver accordingly
• Monitor event quality and gather feedback for continuous improvement
• Assisting Event Executive/Manager in coordinating and following up event task

What we're looking for

• Proven experience working as an Event Coordinator or in a similar event management role within the advertising, arts, media or events industry
• Exceptional organizational and time management skills with the ability to manage multiple events simultaneously
• Strong communication and interpersonal skills with the ability to liaise effectively with diverse stakeholders, vendors and clients
• Proficiency in event management software and Microsoft Office Suite
• Excellent problem-solving abilities and the capacity to remain calm under pressure
• A creative mindset with keen attention to detail and quality assurance
• Knowledge of event logistics, venue management and vendor coordination
• Flexibility to work outside standard business hours when event requirements demand it
• Multiple tasks and responsive
• Diploma or degree in Event Management, Hospitality, Business Administration or a related field is preferred

What we offer

At YDL Global Events Sdn Bhd, we are committed to creating a supportive and dynamic work environment where creativity and excellence are celebrated. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include professional development opportunities to enhance your event management expertise, exposure to diverse and high-profile events within the advertising, arts and media sectors, and a collaborative team culture that values innovation and continuous learning. We recognise the importance of work-life balance and offer flexible working arrangements where possible. Additionally, we provide a supportive workplace where your contributions are valued and your career growth is encouraged.

About us

YDL Global Events Sdn Bhd is a leading event management company specialising in creating memorable and impactful events within the advertising, arts and media industries. With a reputation for delivering exceptional event experiences, we pride ourselves on our attention to detail, creative excellence and commitment to client satisfaction. Our team is passionate about transforming event concepts into reality, whether hosting conferences, exhibitions, product launches, cultural events or corporate gatherings. We work with some of the most prestigious brands and organisations in the region, and our success is built on the dedication and expertise of our talented team members.

Apply now

If you are an organised, enthusiastic event professional with a passion for delivering outstanding events, we would love to hear from you. Please submit your CV, a cover letter highlighting your relevant event coordination experience, and any portfolio examples of events you have coordinated to our recruitment team. Join YDL Global Events Sdn Bhd and be part of a team that creates unforgettable experiences.