Event Coordinator

Event Coordinator

We’re looking for an Event Coordinator to support the planning and organization of events from our Miami office. You’ll help coordinate schedules, suppliers, materials, communications, and event requirements while keeping projects organized throughout the planning process.

This role would suit someone who enjoys coordinating different people and tasks, pays close attention to detail, and can keep projects moving when priorities change.

A typical week could involve:

Coordinating event schedules, timelines, and planning documents
Communicating with venues, suppliers, clients, and internal teams
Confirming bookings, deliveries, and event arrangements
Maintaining event calendars, checklists, and project information
Preparing event briefs, presentations, guest lists, and supporting materials
Tracking deadlines, confirmations, and outstanding requirements
Helping coordinate equipment, supplies, and event resources
Supporting event communications and guest information
Following up with suppliers and partners on outstanding actions
Assisting with promotional activities connected to events
Helping prepare for event-day requirements and last-minute changes
Updating records and supporting post-event follow-up

Monday to Friday

The position is full-time and office-based in Miami, FL. You’ll work alongside the wider events team and receive training on company systems, event processes, and coordination procedures.

Hours: 8:30am–5:00pm
Schedule: Monday–Friday
Employment: Full-time, permanent
Location: Miami, FL

Previous experience in event coordination, hospitality, marketing, administration, customer service, project support, scheduling, or other coordination-focused roles is helpful.

You’ll need strong organizational skills, clear communication, attention to detail, and the ability to manage several deadlines and requests at once.

Experience working with event schedules, suppliers, venues, calendars, spreadsheets, presentations, or project management tools is helpful.

Training will be provided on company systems, processes, and event coordination activities.

Applications

If you’re organized, proactive, and interested in building practical experience in event coordination in Miami, FL, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

Pay: $22.50 - $26.91 per hour

Benefits:

• 401(k)
• Life insurance
• Paid time off
• Parental leave

Work Location: In person