Event Coordinator

Overview

We are seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a diverse range of events. This role offers an exciting opportunity to craft memorable experiences by managing all aspects of event logistics, marketing, and client engagement. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a passion for hospitality and customer service. Join us to bring innovative event concepts to life while building strong relationships with clients, vendors, and team members.

Duties

• Collaborate with clients to understand their event goals and develop comprehensive plans that align with their vision.
• Oversee event budgets meticulously, ensuring cost-effective solutions while maintaining high-quality standards.
• Meet with customers, corporate planners, and private hosts to understand event visions and functional requirements.
• Recommend specific rental inventory—ranging from small canopy tents to large frame tents, staging and dance floor.
• Build itemized rental estimates, review pricing, and secure event contracts using internal inventory systems.
• Coordinate equipment availability with warehouse and delivery teams to ensure items like tables, chairs, glassware, and linens are clean, inspected, and packed.

Skills

• Strong negotiation skills to secure favorable terms with vendors and partners.
• Proficiency in Microsoft Office Suite (Word, Excel) for planning documentation.
• Experience managing event budgets with precision and accountability.
• Excellent communication skills for client consultations, team coordination, and vendor negotiations.
• Customer service orientation focused on delivering memorable guest experiences.
• Ability to handle CRM systems effectively for client relationship management.
• Well-developed organizational skills with keen attention to detail.
• Strong time management skills to prioritize tasks effectively across multiple projects.

Pay: From $24.00 per hour

Expected hours: 40.0 – 50.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Work Location: In person