Event Coordinator

Key Responsibilities

Event Planning & Coordination

• Assist in planning and coordinating all aspects of Mega Beauty Festival, from pre-event preparation to onsite execution.
• Coordinate event timelines, schedules, and operational requirements to ensure smooth project delivery.
• Maintain event checklists, timelines, and follow up on action items with relevant parties.
• Support the preparation of event materials, layouts, schedules, and operational documents.

Exhibitor & Vendor Management

• Communicate and coordinate with exhibitors, sponsors, vendors, and suppliers on event requirements.
• Assist exhibitors with booth setup requirements, operational guidelines, and event-related enquiries.
• Coordinate with contractors, production teams, and service providers for event setup and dismantling.
• Follow up on outstanding submissions, documents, and operational requirements.

Onsite Event Operations

• Provide onsite support during event setup, event days, and teardown activities.
• Coordinate with different teams to resolve operational issues during the event.
• Ensure exhibitors, visitors, and guests have a smooth event experience.
• Monitor event activities, schedules, and operational flow during the exhibition.

Marketing & Event Activities Support

• Support the coordination of stage activities, workshops, demonstrations, live sessions, and promotional activities.
• Work closely with marketing and content teams to ensure event activities are properly arranged.
• Assist in preparing event-related communication materials and updates.

Administrative & Reporting Support

• Prepare meeting notes, progress updates, and event reports.
• Track event expenses, quotations, and supplier coordination when required.
• Maintain proper documentation for event planning and execution.

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Requirements

• Diploma/Degree in Event Management, Business, Marketing, Hospitality, or related field.
• Minimum 1 years of experience in event coordination, exhibition, retail activation, or related industries.