Event Coordinator

Ephraim City Part- Time Non-Exempt Position

Job Title: Event Coordinator

Hours Per Week: 20 hours per week. Monday through Saturday

Pay: $18.00- $20.00 per hour DOE

Job Identification: The Event Coordinator will report to the Library Director and City Manager. The position is a part-time, non-exempt position. The position will require working on Monday through Friday and occasionally on Saturday. Additional hours will be required on early mornings, evenings, weekends, and holidays per business need.

Job Summary: The primary responsibility of the Event Coordinator position is to oversee all of the city’s internal and community events.

Job Tasks: The job tasks for the Event Coordinator position include, but are not limited to, the following:

● Conceptualize, plan, and execute diverse municipal events, including festivals, cultural celebrations, sports tournaments, and community gatherings.

● Work closely with local businesses, community groups, and government departments to foster partnerships and secure necessary resources for events.

● Develop and manage event budgets, ensuring fiscal responsibility and effective allocation of funds.

● Oversee all logistical aspects, including venue selection, permits, equipment, and on-site coordination, to ensure events operate efficiently.

● Develop marketing strategies to promote events, engage with the community, and drive participation.

● Act as a liaison between the municipality and residents, gathering feedback and ensuring events align with community interests and needs.

● Recruit, train, and coordinate event volunteers to support various aspects of event execution.

● Ensure events adhere to local, state, and federal regulations, safety standards, and permit requirements.

● Conduct post-event assessments, collect data, and prepare reports to measure the success of events and identify areas for improvement.

Job Requirements:

● Must be at least 18 years of age.

● A High School Diploma or equivalent (GED) is required. Associate degree is preferred.

● Minimum of two years of work experience related to event management, or closely related field.

● Must possess or be able to possess a Utah driver’s license.

● Ability to work with community members of all ages - adults, children, youth, and volunteers.

● Must be able to project enthusiasm to staff, volunteers, and community members.

● Proven ability to lead staff and volunteers.

● Ability to work under occasional stressful conditions and to work irregular hours.

● Ability to work independently.

● Strong communication, interpersonal, and supervisory skills.

● Excellent verbal and written communication.

● Proven team player.

● Ability to interpret, adopt, and apply guidelines/procedures.

Physical Demands:

● The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

● Must be able to safely lift 50 pounds.

● Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● Office/field environment including intermittent sitting, standing, and walking are required.

● Sufficient strength, agility, and mobility to perform essential functions and to manage events.

● The hours will include evening and weekend work.

● Travel to various locations is required.

How to Apply

Please submit a resume, and application to [email protected] or to Ephraim City Hall located at 5 South Main Street, Ephraim, Utah 84627.

Pay: $18.00 - $20.00 per hour

Expected hours: 20.0 – 28.0 per week

Benefits:

• Flexible schedule

Work Location: In person