Event Coordinator

Key Responsibilities

• Plan, coordinate, and execute on-site events, including Open Houses, seasonal campaigns, community gatherings, exhibitions, and promotional activations.
• Coordinate with internal stakeholders, including Sales, Marketing, and Leasing teams, to ensure successful event execution and alignment with business objectives.
• Build and maintain relationships with local communities, organizations, and brand partners to develop collaborative events that increase visitor traffic.
• Manage end-to-end event logistics, including venue preparation, layout planning, registration areas, equipment, and technical requirements.
• Oversee exhibition setup, loading-in/loading-out activities, booth preparation, and pre-event inspections.
• Monitor on-site event operations to ensure smooth execution, troubleshoot issues, and maintain event quality standards.
• Work closely with the Leasing team to organize activities for Sakura Square that support tenants, activate commercial spaces, and drive footfall.
• Source, negotiate, and coordinate with vendors, including production houses, booth contractors, sound and lighting suppliers, and equipment providers.
• Request, evaluate, and compare vendor quotations to achieve cost efficiency while maintaining quality.
• Supervise vendor setup and ensure all event deliverables meet agreed standards before event launch.
• Prepare event reports and evaluations, including attendance, execution outcomes, and recommendations for future improvements.

Requirements & Qualifications

• Minimum 2 years of experience in Event Management, Event Coordination, Field Activation, or Event Marketing.
• Experience in real estate, property development, retail, or commercial venues is an advantage.
• Strong knowledge of event operations, logistics coordination, vendor management, and budgeting.
• Excellent organizational, communication, negotiation, and problem-solving skills.
• Able to manage multiple projects simultaneously and work effectively under tight deadlines.
• Willing to be based on-site at Balaraja and work flexible hours, including weekends and public holidays, when required for events and activations.