Event Coordinator

Job Summary

We are seeking an energetic and detail-oriented Event Coordinator to support executive staff and senior event planners/designers by coordinating specific details and logistics around events.

This dynamic role offers the opportunity to collaborate with clients, vendors, and internal teams to create memorable experiences that align with organizational goals. The ideal candidate will possess strong project management skills, a passion for hospitality and event marketing, and the ability to manage multiple projects simultaneously while maintaining exceptional customer service standards. This full-time position is perfect for someone eager to make a significant impact in the events industry through innovative planning and seamless execution.

The ideal candidate is expected to take initiative, be a self-starter, and be able to work independently of others. Must maintain professionalism, show flexibility, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines.

Key Responsibilities

Responsibilities and essential job functions include but are not limited to the following:

• Assist event leads by serving as key support staff, taking notes at meetings and doing follow-up research and order placement.
• Provide administrative support, including special projects and tasks related to each event
• Work with event leads to perform tasks to accomplish event.
• Responsible for success of assigned aspects of an event or project.
• Plays a crucial staff role onsite at events, including load in and load out.
• Establish and maintain excellent customer service with clients and vendors.
• Attend team meetings and training sessions as needed.
• Additional special projects and administrative tasks as assigned

Qualifications

• Must be 21 years of age or older and able / willing to staff events that involve alcohol service
• Prioritize, manage multiple projects, and effectively perform within tight time constraints
• Successfully perform in high stress, fast-paced environment
• Highly developed organization and information management skills required
• Strong attention to detail and quality of work
• Ability to deliver excellent customer service and work with a variety of personalities
• Ability to handle confidential and sensitive information
• Ability to build relationships and work in a team environment
• Must be able to lift, manage, and carry job-related materials
• Commitment and ability to work on evenings, weekends, and holidays
• Ability to work flexible hours including long hours during the events
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands, reach with hands and arms, and talk or hear
• Must have valid driver’s license
• Establish and maintain excellent customer service with clients and vendors
• Commitment and ability to work on evenings, weekends, and occasional holidays
• Travel is occasionally required to staff events. (Including air travel and overnight stays)

Pay: $27.40 - $32.21 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person