Event Coordinator

REPORTS TO: Executive General Manager

JOB TYPE: Full-Time (Requires evening, weekends)

LOCATION: On-site/In-Person

SALARY: BASE PLUS COMMISSION

JOB SUMMARY:

We are seeking an energetic, detail-oriented Event Coordinator to join our events team.
In this hands-on role, you will assist in the planning, coordinaton, and day-of execution of social celebrations-including weddings, bridal and baby showers, milestone parties, and high-end corporate dinners. This is an excellent opportunity for an hospitality professional looking for a career in social event management. We have multiple event spaces that range from 40 guests to 250 guests, proud of our strong culinary and hospitality team and are located on Indiana’s first certified organic dairy farm!

KEY RESPONSIBLITES:

1. Client Communication and Planning Support

*Serve as a point of contact for clients, assisting with timelines, seating charts, design details for wedding and private showers
*Maintain organized event files, tracking client preferences, guest counts and special dietary requests
*Attend client tasting sessions, walkthroughs and design consultations to document instructions and updates.

2. Vendor & Logistics Coordination

* Work with third-party vendors to confirm arrival times and logistics when applicable
* Review contracts and banquet event orders (BEOs) for accuracy against client selections, working directly with our in-house Executive Chef and Beverage Director
* Track inventory of event decor, linens, place cards and any other special decor

3. Day-of Setup and On-Site Support

* Assist with physical event setup, including table placement, linen staging, place settings, welcome signs
* Coordinate ceremony processional timing for weddings and keep event itineraries running smoothly
* Direct vendor load-in, setup, and end-of- night teardown to ensure venues are left in pristine condition

4. Financial & Administrative Support

* Process deposits, issue client invoices, track payment milestone and menu selections through our Honeybook system
* Prepare event schedule, vendor contact sheets, floor plans prior to each event

QUALIFICATIONS & REQUIREMENTS

*Experience 1-3 years of experience in hospitality, catering, wedding planning, or private event coordination.

*Education Bachelors degree in hospitality Management, Event Management, or Communications is a plus

*Technical Skills:

*Familiarity with event planning software (HoneyBook) is preferred

* Availability: Must have open availability on weekends and evenings, as social events and weddings heavily skew toward weekends.

KEY COMPETENCIES & PHYSICAL DEMANDS:

*Eye for Aesthetics: Strong attention to visual detail, table styling and guest-facing presentation
*Calm Under Pressure: Ability to manager last-minute schedule shifts with grace and hospitality
*Interpersonal Skills: Warm, professional demeanor when interacting with couples, families, VIP guests and corporate hosts as well as our team.
*Physical Demands: Ability to be on your feet during event days and navigate active venue floors.

If you are passionate about the hospitality industry and look foward to working on one of the best teams in the industry, please submit your resume to [email protected]

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person