Event Coordinator

About ShardLab

ShardLab (Thailand) Co., Ltd. is backed by Hashed, a global Web3 venture capital firm with offices in Seoul and Singapore. We build and back technology ventures across Southeast Asia, taking ideas from research through to launch.

Our Bangkok office sits at the centre of that work, and our flagship events bring together founders, investors and partners from across the region.

The role

We are looking for an Event Coordinator to keep ShardLab's flagship events running smoothly behind the scenes.

You will be the operational backbone of our events — tracking timelines, coordinating vendors and stakeholders, managing budgets and paperwork, and making sure nothing falls through the cracks before, during and after each event.

If you are highly organized, detail-driven and energized by turning many moving parts into seamless execution, we would like to hear from you.

This role is based in our Bangkok office and reports into the Marketing Team.

What you will do

Event coordination

• Maintain event timelines, project trackers and action item lists.
• Coordinate follow-ups across internal teams and external stakeholders.
• Support planning meetings and keep documentation current.
• Track milestones and deadlines, and communicate them clearly.

Administration and budget

• Collect and track vendor quotations, contracts and invoices.
• Prepare internal approval requests and supporting documents.
• Monitor budget utilization, expenses and payment status.
• Work with the Finance and Operations teams on procurement and payment.

Vendor and stakeholder coordination

• Support communication with vendors, sponsors, speakers and partners.
• Track deliverables and deadlines from external parties.
• Assist with onboarding vendors and contractors.

On-site and post-event

• Support attendee registration and event logistics.
• Coordinate event materials, shipping and inventory.
• Assist with on-site execution on event days.
• Support post-event reporting and documentation.

What we are looking for

• 2+ years in event coordination, project coordination, operations or administration.
• Experience supporting events, conferences or programs from planning through to execution.
• Fluent Thai and strong working English — you will work daily with Thai vendors and with colleagues in Korea and Singapore.
• Strong organization and attention to detail, with the ability to run several workstream at once.
• Comfortable handling budgets, invoices, contracts and approval processes.
• Confident with project management and documentation tools such as Notion, Google Workspace and spreadsheets.
• Available to work occasional evenings and weekends around event dates, and to travel when needed.

Nice to have

• Experience in technology, startups, financial services or an innovation-driven industry.
• Exposure to Web3 or digital assets — an interest is enough, deep expertise is not required.

What we offer

The work

• Work alongside a team drawn from management consulting, venture capital and global technology companies.
• Direct exposure to the Web3 and startup ecosystem across Southeast Asia, through Hashed's network.
• Hands-on ownership of flagship regional events from day one.
• An office in the heart of Bangkok, a short walk from BTS Ploenchit.

Leave and time off

• 10 days annual leave (maximum 15 days, pro-rated in your first calendar year).
• Thai public holidays, plus a compensatory day for any public holiday worked while travelling for an event.

Health and wellbeing

• Group health insurance
• Annual health check-up at Samitivej Hospital

Learning and development

• Work-related books purchased by the company
• Up to THB 20,000 per year towards external courses and training.

Perks

• Access to our Ananti Resort membership
• A Central Gift Card on your birthday
• Remote work available with prior approval from your manager

How to apply

• Apply through JobsDB, or send your CV to [email protected] with the subject line "Event Coordinator — [Your Name]".
• Our process: CV screening → interview → team fit conversation → offer.

ShardLab is an equal opportunity employer. We welcome applicants of all backgrounds.