Event Coordinator

Job Summary

Office Evolution - Cedar Rapids is seeking a dependable, organized, and service-oriented Event Coordination Worker to support event planning, workspace preparation, member and guest services, and event-day operations. This role assists with coordinating meeting spaces, organizing event materials, communicating with participants, and helping ensure events run smoothly in a professional shared workspace environment.

Responsibilities

• Assist with planning and preparing meeting spaces, event areas, and shared workspace facilities.
• Help coordinate event schedules, room assignments, setup requirements, and service details.
• Prepare meeting rooms and event spaces with tables, chairs, signage, supplies, and equipment.
• Organize event materials, presentation supplies, refreshments, and guest service items.
• Assist with setting up technology, presentation equipment, and basic meeting equipment as directed.
• Welcome members, guests, speakers, and event participants in a friendly and professional manner.
• Assist attendees with directions, seating, room locations, schedules, and general event questions.
• Support workshops, meetings, networking activities, and other scheduled events.
• Communicate event details, schedule changes, requests, and service needs to appropriate team members.
• Coordinate with vendors, caterers, presenters, and other event personnel as directed.
• Maintain clean, organized, and professional event and common areas.
• Restock office supplies, refreshments, meeting materials, and other event items as needed.
• Monitor assigned event areas and report equipment, facility, or service concerns promptly.
• Maintain accurate event schedules, checklists, room information, and other records as assigned.
• Follow company procedures, workspace policies, event schedules, and safety guidelines.
• Handle office equipment, event materials, supplies, and member property carefully and responsibly.
• Assist with event cleanup, room resets, breakdown, and storage of event materials.
• Support coworkers and workspace staff during busy event periods.
• Maintain a welcoming, professional, and service-focused environment for members and guests.
• Perform other event coordination and workspace support duties as assigned.

Qualifications

• Previous experience in event coordination, coworking spaces, office administration, hospitality, meetings, or customer service is preferred but not required.
• Friendly, professional, and member-focused attitude.
• Strong communication and interpersonal skills.
• Good organizational and time-management skills.
• Strong attention to detail and ability to manage multiple tasks.
• Ability to follow schedules, instructions, and event procedures.
• Ability to work effectively as part of a team.
• Comfortable working in a professional office and shared workspace environment.
• Basic computer, email, calendar, and office equipment skills.
• Reliable, punctual, and responsible work habits.
• Comfortable standing, walking, and performing light physical setup tasks.
• Ability to remain calm and professional when handling schedule changes or busy events.

Benefits

• Full-Time / Part-Time opportunities.
• Competitive compensation.
• On-the-job event coordination and customer service training.
• Supportive and professional work environment.
• Opportunities to develop event planning and workspace operations skills.
• Opportunities for professional growth and advancement.
• Hands-on experience in coworking and event coordination operations.

About Office Evolution - Cedar Rapids

Office Evolution - Cedar Rapids provides a professional shared workspace environment that supports members, meetings, events, and daily office operations. The team focuses on organized facilities, responsive service, professional hospitality, and a welcoming experience for members and guests.

Pay: $15.00 - $20.00 per hour

Expected hours: 38.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Parental leave
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person