Event Coordinator

Position: Event Coordinator
Experience: 0–1 Year
Location: Hyderabad
Employment Type: Full-time
Industry: Event Management / Event Technology

Job Summary

We are looking for an energetic and organized Event Coordinator to take ownership of events from planning to execution and post-event closure. The candidate will coordinate manpower, devices, logistics, vendors, and internal teams to ensure smooth event operations.

Freshers with hands-on experience organizing college events, fests, conferences, workshops, or similar activities are encouraged to apply.

Key Responsibilities

• Plan and coordinate events from start to finish.
• Understand event requirements and prepare detailed checklists and timelines.
• Confirm and coordinate manpower requirements for each event.
• Allocate manpower and ensure staff are briefed about their roles and reporting times.
• Confirm required devices, equipment, materials, and other event requirements before the event.
• Coordinate device/equipment deployment, testing, allocation, and collection.
• Coordinate with clients, vendors, manpower teams, technical teams, and internal departments.
• Ensure all event requirements are arranged and available at the venue on time.
• Manage on-ground event execution and ensure activities run according to plan.
• Handle last-minute changes, operational issues, and unexpected requirements.
• Monitor manpower and overall event activities during the event.
• Ensure proper collection and return of devices, equipment, and materials after the event.
• Prepare event completion reports and ensure all post-event activities are closed.
• Maintain proper records of manpower, devices, materials, and event-related activities.
• Be willing to travel to event venues and work flexible hours based on event requirements.

Required Skills

• Excellent communication and coordination skills.
• Strong organizational and planning abilities.
• Good follow-up and problem-solving skills.
• Ability to manage multiple tasks simultaneously.
• Ability to work under pressure and handle last-minute changes.
• Good knowledge of MS Excel / Google Sheets.
• Willingness to work on-ground at event venues.
• Strong ownership and responsibility towards assigned events.

Who Can Apply?

• Freshers with 0–1 year of experience.
• Candidates who have organized college events, fests, cultural programs, technical events, workshops, seminars, or conferences are highly preferred.
• Candidates with prior exposure to event coordination, volunteering, student clubs, or event committees can apply.
• Candidates with good communication and leadership skills will be preferred.
• Immediate joiners preferred.

Ideal Candidate

The ideal candidate should be someone who enjoys planning, coordinating, and executing events, can take ownership of responsibilities, and is comfortable working with people and handling situations on the ground.

The candidate should be capable of taking an event from requirement gathering → planning → manpower & device confirmation → on-ground execution → post-event closure.

Benefits:

• Paid time off
• Provident Fund

Work Location: In person