Event Coordinator

About the role

The Event Coordinator role is to empower and support Scouts Aotearoa's volunteer Event and School Directors in the planning and delivery of major National Events and National Schools. The Event Coordinator role ensures continuity and consistency across the event cycle by providing volunteer Directors with the systems, guidance, frameworks, and operational support needed to deliver safe, engaging, and high-quality experiences that reflect Scouts Aotearoa's values and strategic direction. This role will coordinate and if required fulfill a continuity role for Scouts Aotearoa's Jamboree, Venture, and Regatta as well as its suite of annual National Schools including but not limited to Caving, Mountaineering, Canoe, Snow, Photography, Tramping, Aviation, Atlas and Walsh.

Key responsibilities

• Support the development and delivery of national events and schools offered by Scouts Aotearoa, working alongside volunteer national Event and School Directors to coordinate planning, organisation and delivery of high-quality, safe, and sustainable events and schools
• Coordinate core event functions including registration systems, logistics, communications, documentation management, and operational planning
• Support volunteer Directors and their teams to understand and implement modern systems and processes that enhance participant experience and wellbeing
• Maintain and improve event frameworks through the development and implementation of standard operating procedures, best practice documentation and continuity plans
• Support National Events and Schools to meet compliance obligations and internal policy requirements relating to health and safety, risk management, safeguarding, finance, and organisational policy
• Provide operational and planning advice to volunteer National Event and School Directors and their leadership teams, supporting consistent practices
• Contribute to the testing, development, and refinement of initiatives that enhance the delivery and quality of National Events and Schools
• Fill a continuity role, as required, to ensure Events and Schools can be delivered
• Work closely with senior volunteers to build strong, cohesive and high performing teams that strengthen the delivery of National Events and Schools
• Travel to regional events to identify future volunteer Events and School Directors and share best practice

About you

• Strong event coordination and logistical planning skills for large, multi-day events
• Ability to work collaboratively with volunteers, supporting and enabling Event and School Directors and their teams
• Excellent written, verbal, and interpersonal communication skills
• Understanding of health and safety, risk management, and safeguarding in youth-focused and volunteer environments
• Proficient with digital tools, project management systems, and administrative processes
• Strong problem-solving, adaptability, and decision-support skills
• Alignment with Scouts Aotearoa values and a commitment to delivering high-quality youth experiences
• Ability to work across the new year holiday period
• Current full New Zealand driver's licence

Requirement

• The successful candidate must be available to attend the Scout Jamboree being held over new years 2026.

Location

• The preferred location for this role is Wellington however, applications from candidates based in Auckland will also be considered.