Event Coordinator

Tulsa Botanic Garden is seeking a positive, enthusiastic and results-driven Private Events Coordinator to lead private event sales and the strategic planning, coordination and execution of all private events at the Garden.

As a non-profit organization we work together to promote the beauty of plants and nature while building and sustaining an exceptional botanical garden. We are passionate about educating guests, rooting ourselves in the community and using our creative minds and skills to further the growth of the Garden.

This is a fast-paced, guest-centric role with a strong focus on revenue generation, customer service excellence, and event execution. The ideal candidate thrives in a dynamic environment, is highly organized and enjoys creating memorable experiences for guests.

Job Duty Highlights:

· Proactively source new business to meet monthly and annual sales goals including private events, corporate events, weddings and group ticket sales

· Respond to inquiries related to rentals, events, etc. with emphasis on sales, implementation and customer service excellence

· Facilitate on-site, day-of timeline, logistics and preparations, including event furniture and signage, setup/tear down, vendor/catering logistics, clean up and closing

· Work alongside of the Private Events Assistant as directed by VP/CAO

· Collaborate with all departments to execute public programs, fundraisers, and other events

Job Qualifications and Highlights:

· Event planning/management experience – Minimum 1-2 years experience

· Passion for the outdoors

· Experience managing complex event logistics

· Exhibit a high degree of professionalism and discretion with strong communication and organizational skills

· Flexible and adaptive to change with effective problem-solving and multitasking skills

· Willingness to work evenings and weekends in excess of 40 hours per week if needed

· Microsoft/Windows, Square and CRM experience preferred

· Valid Driver’s License and reliable transportation

· Ability to drive a golf cart type vehicle

Compensation and Benefits:

· $50,000 per year

· Competitive compensation aligned with nonprofit organizations, balanced with a strong benefits package and a mission-driven work environment

· Company-paid health insurance benefits

· Employer-sponsored retirement plan with company matching

· Paid Time Off and Paid Holidays

· Garden Membership

· Additional Employee discounts

Working Conditions and Environmental Exposures:

The position will at times be a seated, indoor office position and at other times will require extensive walking, stooping and lifting. While performing the duties of this job, the employee will have exposure to outside weather conditions and uneven, unpaved terrain. The noise level in the work environment is usually moderate to loud. The employee may be asked to lift 50+ pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Interested Candidates:

Email a cover letter, resume and 3 references to [email protected]. No phone calls please.

Pay: $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person