Event Coordinator

O.P. Jindal Global University (JGU) is looking for an energetic, creative, and highly organised Event Management professional to join our Office of Events & Conference Services .

📍 THE ROLE

As part of the Events team, you will be responsible for planning, coordinating and executing events across the JGU campus . From conferences and academic events to institutional ceremonies, student engagements, corporate events and special occasions, you will play a hands-on role in bringing every event to life.

✨ WHAT YOU’LL DO

• Plan and execute end-to-end events on campus, from conceptualisation to closure.
• Coordinate with internal stakeholders, faculty, students, leadership teams and external partners.
• Manage event logistics, vendors, budgets, timelines, décor, AV, hospitality, seating, branding and on-ground arrangements .
• Coordinate with vendors, production teams, caterers, photographers, technical teams and other service providers.
• Be present on-ground during events and ensure smooth, seamless execution .
• Prepare event schedules, checklists, run-of-show documents and post-event reports.
• Anticipate challenges and resolve last-minute issues with calmness, creativity and speed .
• Ensure that events meet JGU's standards of quality, professionalism and guest experience .
• Support multiple events simultaneously and manage competing priorities effectively.
• Contribute ideas for creating innovative, engaging and high-quality event experiences at the University.

🎯 WHO ARE WE LOOKING FOR?

We are looking for someone who is:

• Highly organised and excellent at managing multiple moving parts.
• A strong communicator who can confidently coordinate with different stakeholders.
• Hands-on and solution-oriented — someone who doesn't wait for problems to be solved.
• Comfortable working in a fast-paced, deadline-driven environment.
• Detail-oriented, with a strong eye for presentation and execution.
• Comfortable being on-ground and actively involved in event execution .
• Someone who enjoys working with people and has the confidence to manage vendors and external partners.

🎓 QUALIFICATION & EXPERIENCE

• Bachelor's or Master's degree in Event Management, Hospitality, Marketing, Communications, Business Administration or a related field.
• 2–5 years of relevant experience in event management, conferences, hospitality, MICE, experiential marketing, corporate events, weddings, exhibitions, institutional events or related fields.
• Experience in a university is NOT mandatory. We welcome professionals from diverse industries who have strong event execution experience.
• Candidates with experience managing large-scale or high-profile events will be preferred.

💼 WHY JGU?

At JGU, no two events are the same. You will work in an environment where ideas meet execution , interact with diverse stakeholders, and have the opportunity to create experiences for students, faculty, industry leaders, policymakers, academics, and distinguished guests.