Event Coordinator

Event Coordinator

Location: Belmont, WA | Type: Full time

About the role

We are looking for an experienced Event Coordinator to join our team, working with a diverse range of clients across event hire, quoting and project coordination.

You will work with clients to understand their requirements, recommend suitable equipment and solutions, prepare quotes and plans, coordinate bookings, and manage projects from initial enquiry through to delivery. You will also take ownership of the event hire and project coordination requirements for some of Event Mill Group’s major events.

This is predominantly a Monday to Friday, office-based role, with occasional client meetings and site visits.

Working across Event Mill Group, you will have access to the extensive equipment, structures and custom solutions available across The Event Mill, Reeces Hire and ExpoCentric WA. You will work across everything from premium corporate events, weddings and private events through to festivals, activations and some of Western Australia’s biggest events.

This role would suit an Event Coordinator who enjoys the client, quoting and commercial side of events and wants to take on more responsibility across event hire, project coordination and client relationships.

Key responsibilities

• Client Enquiries: Manage a broad mix of new enquiries, repeat clients, referrals and existing accounts across Event Mill Group

• Event Hire Solutions: Understand client briefs and recommend suitable furniture, marquees, structures, flooring, lighting, bars and other event hire solutions

• Quoting: Prepare accurate hire quotations covering equipment, labour, transport, installation and supplier requirements

• Project Coordination: Coordinate hire projects from initial brief through to delivery, managing timelines, documentation, suppliers and internal requirements

• Client Relationships: Build and maintain strong relationships with corporate clients, event managers, venues, wedding planners, government clients and industry partners

• Sales & Follow Up: Follow up quotations, respond to client questions and help convert opportunities into confirmed bookings

• Site Visits: Attend client meetings and site visits where required to understand event requirements and develop suitable solutions

• Planning: Prepare and coordinate floor plans, layouts, equipment schedules and other documentation to support proposals and confirmed bookings

• Availability & Inventory: Work with internal systems and teams to confirm equipment availability, identify alternatives and manage competing requirements

• Internal Coordination: Work closely with our Scheduling, Operations and Warehouse teams to ensure confirmed jobs are accurately scoped and ready for delivery

• Major Events: Support hire requirements and project coordination for major events and larger projects being delivered across Event Mill Group

About you

• At least two years of experience in event coordination, event hire, event management, venue events or a similar client-facing events role

• Confidence managing client enquiries and bookings from initial brief through to confirmation

• Strong quoting and budgeting skills with excellent attention to detail

• A good understanding of event equipment, logistics and the practical requirements involved in event delivery

• Proven ability to manage multiple enquiries, quotations and priorities in a fast-paced environment

• Commercially minded, with the confidence to follow up opportunities, convert enquiries into bookings and maintain appropriate margins

• Strong communication and relationship management skills, with confidence dealing with a wide range of clients and stakeholders

• A proactive, solutions-focused approach and the ability to develop practical alternatives when requirements change

• Confidence working independently while also collaborating closely with our senior team and operational departments

• Strong computer skills, with experience using Current RMS or a similar hire management, CRM or quoting system highly regarded

• Current Australian driver’s licence

What we offer

• Competitive salary
• Employee Assistance Program
• Onsite parking
• Tickets and opportunities to attend events throughout the year
• Team events and social activities across the business
• Development and career opportunities through proactive talent management
• A collaborative, fun and energetic work culture

About Event Mill Group

The Event Mill is a full service event management and hire business based in Perth, delivering premium events and hire solutions across Western Australia. Our extensive hire range includes premium furniture, marquees, structures, flooring, lighting, bars, décor and event infrastructure.

Event Mill Group also includes Reeces Hire, Western Australia’s largest marquee and event hire business, with extensive capability across structures and major event infrastructure, and Expocentric WA, specialising in custom exhibition stands, brand activations, event builds and bespoke event environments.

Our teams work collaboratively across the group, giving clients access to an extensive range of equipment, expertise and operational capability for events and projects of all sizes. We work with leading corporate, government, venue and event industry clients and are involved in some of Western Australia’s biggest events.

Apply now

If you are an experienced events professional who enjoys working with clients, developing event solutions and turning briefs into successful hire bookings and projects, we would love to hear from you.

Apply via SEEK with your CV and a short cover letter written in your own words, telling us about your relevant experience, why this role interests you and your start date availability.

Only applications with a cover letter will be reviewed, and generic or templated applications are unlikely to be considered.

Diversity and inclusion

We welcome applicants from all backgrounds and experiences.

Please note that only shortlisted candidates will be contacted.