Event Coordinator

We are seeking an organized, proactive, and detail-oriented Event Coordinator to plan, coordinate, and execute company events, promotional activities, and corporate functions. The successful candidate will manage event logistics, coordinate with vendors and internal teams, and ensure all events are delivered smoothly, professionally, and within the allocated budget.

Key Responsibilities

• Plan, coordinate, and execute corporate events, product launches, exhibitions, promotional campaigns, and company functions.
• Develop event plans, schedules, budgets, and checklists to ensure timely and efficient execution.
• Liaise with vendors, venues, suppliers, contractors, and event partners to coordinate event requirements.
• Manage event logistics, including venue setup, equipment, decorations, catering, transportation, and materials.
• Coordinate with internal departments, marketing teams, and management to ensure events align with company objectives and brand standards.
• Prepare event proposals, quotations, presentations, invitations, and other relevant documentation.
• Monitor event expenses and ensure activities remain within the approved budget.
• Oversee event setup, on-site coordination, troubleshooting, and post-event activities.
• Support marketing and promotional initiatives to increase brand awareness, customer engagement, and business opportunities.
• Manage guest lists, registrations, invitations, attendance, and customer communications.
• Ensure event materials, displays, and promotional items are prepared and delivered on time.
• Identify potential risks and resolve operational issues promptly to ensure smooth event execution.
• Evaluate event performance, collect feedback, and prepare post-event reports with recommendations for improvement.
• Maintain good relationships with vendors, clients, partners, and stakeholders.
• Perform other duties as assigned by management.

Requirements

• Diploma or Bachelor's degree in Event Management, Marketing, Communications, Business Administration, or a related field.
• Proven experience in event coordination, marketing, public relations, or a similar role is an advantage.
• Strong organizational, planning, multitasking, and time management skills.
• Excellent communication, interpersonal, negotiation, and coordination abilities.
• Ability to manage multiple projects and meet tight deadlines.
• Strong problem-solving skills and the ability to work under pressure.
• Proficiency in Microsoft Office and familiarity with event planning or project management tools.
• Creative, detail-oriented, proactive, and capable of working independently or as part of a team.
• Willingness to work flexible hours, including evenings, weekends, and public holidays when required.
• Professional, responsible, and committed to delivering successful events and a positive customer experience.