Event Coordinator

The Opportunity

If you’re passionate about making a difference in the lives of young people, enjoy bringing creativity and organization together, enjoy connecting with people, love working alongside sponsors, donors, and volunteers to make events truly special, this role will be a great fit for you.

Reporting to the Manager, Fund Development, the Event Coordinator will lead the planning, organization and delivery of Big Brothers Big Sisters' signature Fundraising Events.

Key Responsibilities

• Plan and execute a variety of fundraising events (e.g. Golf Tournaments, Bowl for Kids, BIG Breakfast)
• Secure sponsorships, event registration and in-kind donations through strong relationship-building and stewardship
• Manage fundraising event logistics: timelines, venues, vendors, permits, volunteers and on-site operations
• Work with the Manager, Fund Development and the Manager, Marketing and Communications on promotional strategies and materials
• Recruit, train and support event volunteers to ensure positive and engaging experiences
• Serve as the lead contact for event committee members and partners
• Track event metrics and prepare post-event reports to evaluate impact and improve future initiatives
• Attend meetings, training and organizational events as required
• Maintain confidentiality, uphold all BBBS policies and values and protect the privacy of donors and fellow volunteers

Qualifications

• Minimum 2-years of event planning or coordination experience (non-profit experience is an asset)
• Post-secondary education in Event Management, Fundraising, or related field (or equivalent experience) is an asset
• Proficiency in Microsoft Office Suite; experience with donor databases/CRM systems is an asset
• Ability to work flexible hours, including evenings and weekends, to support events
• Access to a reliable vehicle with appropriate insurance (mileage reimbursement, where applicable)
• Ability to provide a clean Vulnerable Sector Police Check as a condition of employment

Key Competencies

• Leadership: Ability to inspire teams, foster collaboration, and drive results
• Donor-Centered and Storytelling Communications: Skilled at conveying stories of impact in a professional, engaging way
• Interpersonal Skills: Strong ability to build relationships and work effectively in a team environment with staff, volunteers, donors, and the public
• Commitment to EDI (equity, diversity, and inclusion): Cultural competency by engaging effectively with diverse communities and donors, fostering inclusive approaches, and advocating for social justice causes, aligning fundraising strategies with the organization’s commitment to EDI.
• Organizational Skills: Strong attention to detail and the ability to prioritize and organize effectively while maintaining high standards of excellence.
• Confidence and Persistence: Resilience and focus in achieving fundraising and organizational goals

The Ideal Candidate

• You are a storyteller and love to communicate the impact of community and donor support.
• You demonstrate collaborative leadership skills to motivate and guide effective teams toward a common vision where not only goals are met, but everyone feels respected and a part of the success.
• You are passionate about helping young people have the opportunities they need to develop and thrive.
• You have a personal and professional commitment to equity, diversity, inclusion, and accessibility.

How to Apply

Please submit a cover letter and resume to Melissa Pelletier, Manager, Fund Development at [email protected] with the subject line: Event Coordinator Position, by Wednesday, October 28, 2026, 4:30pm.

BBBS is committed to the principles of equity, diversity and inclusion in the workplace. We aim to hire the best candidate for the position based on their qualifications and merit in terms of knowledge, skills, and experience. BBBS will not discriminate against job applicants on any of the grounds protected by human rights legislation during any phases of the recruitment, screening and hiring process. We welcome applications from persons with disabilities and will provide accommodations during all stages of the hiring process upon request. All hiring managers of BBBS will treat all job applicants with dignity and respect. At no time during the interview process will any questions be asked that touch on any prohibited areas outlined in the Human Rights Code (such as age, ancestry, colour, race, ethnic origin, place of origin, creed, disability, sex/pregnancy, family status, marital status, sexual orientation, gender identity, and gender expression).

In accordance with National Standards, the successful applicant must provide a clean and valid Vulnerable Sector Police Check naming Big Brothers Big Sisters of Halton & Hamilton as the employer.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Pay: $24.00-$27.00 per hour

Expected hours: 21.0 per week

Benefits:

• Flexible schedule
• On-site parking
• Paid time off
• Work from home

Application question(s):

• Are you legally eligible to work in Canada?
• Are you able to provide a clear vulnerable sector police check as a condition of employment?
• Do you understand and confirm that this is a hybrid job, requiring some in-person presence and activities in the communities served by Big Brothers Big Sisters (Halton, Hamilton, Grand Erie)?

Work Location: Hybrid remote in Hamilton, ON L8M 1J4