Event Coordinator

Key Duties & Responsibilities Event Coordinator

• Plan, coordinate, and organize medical events such as seminars, conferences, CMEs, workshops, and meetings
• End-to-end event management, including pre-event planning, on-site coordination, and post-event follow-up
• Coordinate closely with doctors, medical professionals, and speakers for event participation
• Arrange and schedule meetings with doctors, including confirmations, reminders, and follow-ups
• Liaise with hospitals, clinics, venues, vendors, and service providers
• Handle client communication professionally and maintain strong client relationships
• Manage event logistics such as venue booking, seating arrangements, audiovisual setup, catering, and materials
• Ensure events are executed smoothly and according to timelines and budgets
• Coordinate with internal teams (sales/marketing/admin) for event requirements
• Maintain accurate records of attendees, doctors, and client communications
• Resolve on-site issues calmly and efficiently during events
• Ensure compliance with company policies and medical event guidelines
• Prepare event reports and feedback after completion of events

Required Skills & Competencies

• Strong communication and coordination skills
• Ability to interact professionally with doctors and senior professionals
• Good planning and organizational skills
• Client-handling and relationship management abilities
• Attention to detail and multitasking capability
• Ability to work under pressure during events
• Basic knowledge of MS Office / event documentation