Event Coordinator

One of the premier golf clubs in the United States is now hiring. Hamilton Farm is a private club located in north central New Jersey. As a world-class, exclusive golf club, we offer our members and guests exceptional personal service, five-star amenities and gourmet cuisine.

As a member of the staff, you will join a culture rooted in teamwork, support and professionalism. We each take great pride in working together to exceed the expectations of our members and guests. If you share this commitment to extraordinary service, we invite you to explore our employment opportunities.

Experienced, take charge professional with ability to manage the execution of a variety of social events (including but not limited to weddings, golf outings, meeting events, club social events, etc.) working with all departments to ensure client/member satisfaction is exceeded.

Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work evenings, weekends and some holidays.

• Responsible for all club-hosted member event and works in accordance with the Club Calendar and entertainment budget, books all entertainment and décor. Creates BEOs and works with all departments to ensure proper set-up. Attends and oversees all member events.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and clean up and reset for events as necessary.
• Responsible for scheduling and hosting all wedding tastings.
• Schedules week of walk thru of large celebrations to confirm details, takes receipt of all event items and then acts as Day of Contact/Coordinator ensuring that BEO is properly followed and service is properly executed.
• Close out all events as needed.
• Responsible for preparing all printed materials for events and tastings (menu cards, table numbers, seating cards, etc.)
• Contacts all vendors that will be working on property to ensure accurate event details, adherence to all Club polices and requests/receives all certificate of liability insurance prior to arrival on property.
• Coordinate with Department Leaders to ensure proper stock and inventory of necessities
• Spearheads all event related social media in accordance with the weekly marketing plan.
• Responsible for staff scheduling according to set up requirements and events
• Responsible for all event billing
• Must be detail orientated.
• Possess innate hospitably, outstanding customer service and high expectations for quality.
• Excellent communication skills, including writing, proof reading skills, and speaking.
• Ability to manage multiple projects and work assignments at one time.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Ability to accomplish projects with little supervision.
• Bachelor’s degree preferred; significant work experience can substitute for the degree.
• Proficient using the latest versions of Microsoft Office

Position Type: Full Time, Salary - commensurate with experience

Start Date: ASAP

Experience Required: Some experience in fine dining service a plus.

Benefits: Medical, Dental, Vision and 401(k).

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person