Event Coordinator

Job Summary

We are seeking a dynamic and highly organized Event Coordinator to lead the planning, execution, and management of diverse events. This role offers an exciting opportunity to craft memorable experiences by coordinating all aspects of event logistics, vendor relationships, and client communication. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, creativity, and a passion for delivering outstanding hospitality experiences. As an Event Coordinator, you will play a pivotal role in ensuring every event runs smoothly from inception to completion, fostering positive relationships with clients and vendors alike.

Responsibilities

• Collaborate with clients to understand their vision, needs, and budget constraints to develop comprehensive event plans
• Manage all facets of event planning including venue, catering arrangements, entertainment booking, and technical setup using Honeybook software
• Negotiate internal contracts with vendors such as caterers, decorators, audio-visual providers, and staff to secure the best terms and services
• Coordinate logistics for event setup and breakdown, including managing timelines and supervising team members to ensure seamless execution
• Utilize CRM systems to maintain detailed client records, track communications, and follow up post-event for feedback and future opportunities
• Lead team members by assigning roles, providing guidance on customer service standards, and ensuring high-quality guest experiences
• Implement marketing strategies to promote upcoming events through various channels, including social media and email campaigns
• Conduct post-event evaluations to gather insights for continuous improvement and client satisfaction enhancement
• Maintain recurring events and coordinate with planners of those events

Experience

• 3-10 years roven experience in event planning or management within the hospitality or events industry is essential
• Demonstrated ability in managing event budgets and negotiating with vendors effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software tools (Honeybook)
• Strong project management skills with the ability to handle multiple events simultaneously under tight deadlines
• Excellent communication skills for client interaction, team leadership, and vendor negotiations
• Familiarity with CRM systems for client relationship management is preferred
• Previous banquet or catering experience within restaurants or hospitality venues is highly advantageous
• Knowledge of contracts, catering arrangements, guest services standards, and hospitality industry best practices

Join us as an Event Coordinator to bring extraordinary events to life! Your expertise will help create unforgettable moments while advancing your career in a vibrant environment that values innovation, teamwork, and exceptional service.

Pay: $40,000.00 - $80,000.00 per year

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Referral program

Work Location: In person