Event Coordinator

We are seeking an organised and reliable full-time Event Coordinator to join our vibrant catering team based in Woolloongabba.

As an Event Coordinator, you'll be responsible for managing events and functions from enquiry to execution planning. Working from our office, you'll coordinate client requirements, prepare event documentation, organise logistics, and liaise with kitchen and operational teams to ensure all information is accurately handed over for successful event delivery. Maintaining clear communication and exceptional attention to detail will be key to your success in this role.

Key Responsibilities

• Manage and respond to event and function enquiries in a timely manner
• Assess client requirements and actively follow up leads to convert bookings
• Prepare customised quotes, proposals, and event packages
• Collaborate with Operations to plan event logistics and develop detailed event run sheets
• Administer contracts, invoicing, CRM records, and payment milestones
• Coordinate with internal teams and external suppliers to ensure smooth event delivery

What We're Looking For

• Experience coordinating events, functions, or catering services
• Strong client communication and customer service skills
• Ability to plan event logistics, timelines, and run sheets
• Experience liaising with kitchens, FOH teams, and suppliers
• Time management skills with the ability to juggle multiple events
• Problem-solving skills and confidence managing last-minute changes
• Understanding of food service operations and event flow
• Strong organisational and administrative skills
• Familiarity with quoting, invoicing, or booking systems (CRM or similar)
• Ability to work under pressure in fast-paced, live event environments

Culture & Benefits

At Wine & Dine'm, you'll be part of a high-performing team that recognises and invests in its people.

We offer:

• A competitive salary package within a stable, values-driven organisation

• Creative opportunity to contribute to event-specific offerings

• Exposure to a wide range of corporate, private, and large-scale events

• 24/7 Gym Access (Woolloongabba)

• Family-focused, work-life-balanced environment

• Ongoing professional development and genuine career growth opportunities

About Us
With over 27 years of success, Wine & Dine'm Catering is a leader in the catering industry, creating memorable experiences for weddings, corporate events, and celebrations of all kinds. Our reputation is built on fresh, contemporary cuisine, exceptional service, and strong partnerships with Queensland's most iconic venues.

Apply now with your CV and a short cover letter outlining your experience and availability.