Event Coordinator

Events Coordinator

Part-Time | Approximately 20 Hours/Week

Mystic, Connecticut

Position Summary

The Event Coordinator is responsible for coordinating the logistics and execution of DPNC’s year-round calendar of public, mission-driven, community, member, and fundraising events. Working closely with the Marketing/Communications, Education, and Development Directors, as well as other staff, volunteers, board members, vendors, and community partners, this position ensures events are well organized, welcoming, and aligned with DPNC’s mission.

This is a hands-on position for a highly organized individual who enjoys bringing people, ideas, and details together and is comfortable managing multiple projects and deadlines.

Essential Responsibilities

Event Planning & Coordination

• Coordinate logistics for DPNC’s annual calendar of public, educational, community, member, and fundraising events.
• Develop and maintain event timelines, checklists, schedules, budgets, and other planning tools.
• Coordinate event logistics including locations, setup and breakdown, equipment, supplies, food and beverages, rentals, signage, permits, and vendors.
• Coordinate with the Marketing/Communications, Education, and Development Directors to ensure event goals, messaging, registration, promotion, and program needs are aligned.
• Coordinate with staff, volunteers, board members, vendors, community partners, speakers, and other event participants.
• Help coordinate volunteers and staff supporting events and provide hands-on assistance during events.
• Attend all events and assist with setup, execution, and breakdown.

Communications & Outreach

• Work with Marketing/Communications staff to provide timely event information, schedules, photos, and other materials needed for promotion.
• Ensure event information is accurate and up to date across calendars, registration pages, emails, and promotional materials.
• Help create a welcoming and engaging experience for DPNC members, donors, program participants, and the broader community.

Administration & Follow-Up

• Assist with event budgets, purchasing, invoices, and expense tracking.
• Maintain organized event files, timelines, templates, and planning materials.
• Track attendance and other basic event information.
• Coordinate post-event cleanup and return of equipment and supplies.
• Participate in post-event evaluation and help identify opportunities to improve future events.

Qualifications

• Experience coordinating events, programs, community activities, fundraising events, or similar projects.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects, deadlines, and competing priorities.
• Strong communication and interpersonal skills.
• Ability to work effectively with staff, volunteers, board members, vendors, and the public.
• Self-directed, dependable, flexible, and comfortable solving problems as they arise.
• Proficiency with basic computer applications, calendars, spreadsheets, and email.
• Interest in DPNC’s mission and connecting people with nature.

Schedule & Physical Requirements

• Approximately 20 hours per week, with hours varying based on the event calendar.
• Must be available at all events, that usually occur on weekends or evenings
• Ability to assist with event setup and breakdown, including lifting and moving supplies and equipment.
• Ability to work outdoors in a variety of weather conditions and at both DPNC campuses as needed.

Pay: $20.00 - $22.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person