Event Coordinator

Formed in 1952, The Austin Humane Society is Austin’s largest, longest standing, no kill, non-profit animal shelter. AHS is dedicated to eliminating unnecessary euthanasia of dogs and cats through:

*Innovative life-saving adoption programs

*High-volume spay and neuter programs

*Engaging the community to be part of the solution

*Serving animals and people in times of crisis

Position Description

The Events Coordinator is responsible for Austin Humane Society’s (AHS) event based programming by representing and coordinating third party events and assisting other client based opportunities that engage the community in AHS’ mission and work. The Events Coordinator reports directly to the Events Manager and plays an integral role on the Development Team. This position works with a variety of individuals, groups, donors, event guests, volunteers, staff and other constituents to ensure everyone who encounters AHS has an excellent experience.

Responsibilities

Third Party Events (Off-site)

· Coordinate logistics, AHS representation, materials and volunteers to help assist the event host for all third party events agreed upon and scheduled with the AHS Events Team.

· Coordinate with the Animal Services program staff on animal participation for all third party events and other off-site events.

· Maintain an accurate and current calendar of all third party events inside and outside of the organization.

· Establish, update, and maintain accurate data records of all events, as well as, all related constituents and donations.

· Assist with the development of new strategies to increase community partners, donors and volunteers to help foster AHS engagement, satisfaction, retention, and revenue growth.

· Assure that all third party events adhere to AHS policies and guidelines with a signed agreement.

· Assist Development team develop key partnership highlights through marketing and social media platforms.

· Maintain professional communication pre and post event with an emphasis on donor retention and sustained giving

Development Department Duties

· Provide support to the Event Manager for our annual AHS fundraising events, including Rags to Wags, Puppy Bowl and Kitten Shower.

· Assist the Development team in monitoring, evaluating, stewarding and expanding our In-Kind Donations and Donation Drive Programs.

· Actively seek potential donors, event attendees, advocates and volunteers through various outlets including corporate businesses, local networking, social media, and community groups to provide in-kind services and donations for events.

· Provide assistance when needed to the Volunteer Department for on-site Corporate Service Days including day of activities, leading small groups in tasks and representing AHS with minor speaking responsibilities.

· Assist the Development Team as a whole with events as needed.

· Support the Events Manager in communication, scheduling and execution of Workplace Events.

Other Responsibilities

· Respond to the event emails and calls within 48 hours.

· Attend off-hour events outside of usual work hours and on weekends.

Other Duties as Assigned

Qualifications

· 1+ year of experience in nonprofit fundraising, event planning, or a related field

· Self-motivated; able to work independently, but also as a part of a team

· Strong organizational and communication skills

· Accurate and detail-oriented in a fast-paced setting

· Able to communicate with donors, event guests, and volunteers in person, as well as by phone and e-mail

· Able to track and report daily activities

· Proficient in Microsoft Office and Google Workspace; Raiser’s Edge, Asana experience preferred

· Valid driver’s license; comfortable driving a vehicle transporting live animals

· Bachelor’s degree preferred

Pay: $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Why are you interested in this role? (Required)

Work Location: In person