Event Coordinator

Location: Reno, NV — In-Office
Job Type: Full-Time
Salary: $50,000–$60,000 annually, based on experience
About UsWe are pioneers, professionals, and passionate about what we do. DermaplanePro provides high-quality dermaplaning certification classes, professional supplies, and ongoing support to skincare professionals throughout the United States and around the world.

Founded in 2009 by Rikki Kusy, DermaplanePro was created to meet the need for comprehensive, hands-on dermaplaning education. Today, we continue to empower estheticians through exceptional training, innovative products, and a commitment to professional growth.

Our Core Values

• Growth: We continually improve our customer experience while supporting the personal and professional development of our employees.
• Communication: We practice open, thoughtful communication and seek first to understand.
• Support & Respect: We bring support and respect to every interaction and strive to exceed expectations.
• Collaboration: We believe teamwork and strong partnerships are essential to our success.
• Fun: We celebrate our team and create opportunities for connection, laughter, and enjoyment.

About the PositionWe’re looking for a highly organized, proactive Events Coordinator who enjoys bringing details together, keeping projects moving, and creating exceptional event experiences.

This full-time, in-office position coordinates the planning, logistics, execution, and reporting for DermaplanePro’s events, including national and regional trade shows, company-hosted events, educational events, and internal team celebrations.

You’ll coordinate schedules, travel, vendors, and logistics; track event expenses and results; and collaborate across departments to deliver well-organized events. You’ll work with leadership on event priorities, budget approvals, and goals.

This is a hands-on position requiring frequent travel throughout the year.
Primary Duties & ResponsibilitiesEvent Planning & Execution

• Coordinate the planning and execution of DermaplanePro’s trade shows, company-hosted events, educational events, and internal company functions.
• Maintain an annual events calendar, including approximately 15–20 trade shows, plus additional company events.
• Coordinate event contracts and approval deadlines, booth selection, classroom reservations, vendor communication, and event logistics.
• Organize booth preparation, inventory, shipping and receiving, setup, and teardown.
• Recommend staffing needs and coordinate approved travel arrangements, accommodations, and on-site schedules.
• Attend the majority of trade shows and serve as the on-site point of contact, coordinating logistics and supporting a professional brand presence.
• Partner with Marketing and Education to coordinate event materials, promotional initiatives, presentations, and educational programming.
• Identify and recommend ways to improve event execution, customer engagement, and the attendee experience.

Event Budgets & Performance Tracking

• Prepare proposed event budgets for leadership approval, including projected expenses for travel, staffing, shipping, and promotional materials.
• Track expenses against approved budgets, flag potential overages, and identify opportunities to improve efficiency.
• Work with leadership to define event goals and track results, including sales, leads generated, expenses, and return on investment (ROI).
• Prepare timely post-event reports summarizing results, key takeaways, and recommendations.
• Collaborate with Sales to ensure event leads are documented and routed for follow-up.
• Review historical event performance and provide recommendations to help leadership evaluate future participation.
• Provide regular updates to leadership on event timelines, expenses, results, and upcoming needs.

Team Collaboration & Internal Events

• Coordinate company events, including holiday celebrations, team-building activities, company retreats, and employee recognition initiatives.
• Maintain an internal events calendar and track related expenses within approved budgets.
• Work closely with Marketing, Sales, Education, and Operations to keep event responsibilities, timelines, and deliverables aligned.
• Help develop and maintain event procedures, checklists, and standard operating procedures (SOPs).
• Help supporting team members understand event assignments, timelines, and procedures.
• Build and maintain positive relationships with event organizers, vendors, business partners, and internal team members.

Skills Needed

• Exceptional organizational skills and attention to detail.
• Strong planning and coordination skills, with the ability to handle multiple events and meet competing deadlines.
• Excellent written and verbal communication skills.
• Strong critical thinking and problem-solving abilities, with sound judgment about when to act independently and when to seek input.
• Comfort tracking event expenses, reviewing financial results, and preparing performance reports.
• Proficiency in Google Workspace (Google Docs, Sheets, and Drive) and/or Microsoft Office.
• Experience with event registration systems, POS platforms, and event planning tools; Shopify POS experience is a plus.
• Knowledge of shipping, receiving, inventory coordination, and trade show logistics.
• Ability to work independently while collaborating effectively across departments.
• A proactive, solutions-oriented approach and commitment to following projects through to completion.
• Flexibility, adaptability, and the ability to remain composed in fast-paced event environments.

Requirements

• Minimum of two years of professional event planning or coordination experience; trade show experience strongly preferred.
• Previous experience tracking event budgets, communicating with vendors, and coordinating logistics.
• Experience tracking event performance, preparing reports, and evaluating results preferred.
• Ability to travel frequently throughout the year, including overnight and occasional weekend travel.
• Expected attendance at approximately 80% of annual trade shows, including major national events and first-time shows, as well as company-hosted events.
• Ability to assist with the physical setup and teardown of trade show booths and event materials.
• Availability to work full-time, in person, at our Reno office.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• SIMPLE IRA matching
• 120 hours of PTO per year, available after 90 days

Schedule & Compensation

Job Type: Full-Time

Salary: $50,000–$60,000 annually, based on experience.

Schedule: Typically Monday–Friday. Evening and weekend work will be necessary for trade shows, company events, and business travel.

Location: Reno, Nevada — In-Office

Travel: Frequent domestic travel, including attendance at annual trade shows and major company-hosted events. Destinations include Las Vegas, New York, Dallas, and other locations throughout the United States.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Events management: 2 years (Required)

Work Location: In person