Event Coordinator

LHH is currently recruiting for an Event Coordinator for a permanent opportunity with our client in the Houston, TX area. This role will partner with cross-functional stakeholders and external vendors to deliver polished, well-managed events that support business and client objectives. The ideal candidate has 1–2 years of event planning or coordination experience, with experience in a law firm, legal services organization, or professional services environment highly preferred. This is an onsite role at our client’s office in the Houston area.

Responsibilities:

• Coordinate events from start to finish, including planning, timelines, logistics, execution, and post-event follow-up.
• Partner cross-functionally with attorneys, business development, marketing, office services, finance, leadership, and other internal teams.
• Manage event budgets, track expenses, process invoices, and reconcile costs while identifying opportunities for efficiency.
• Source, evaluate, and manage venues, caterers, production partners, transportation providers, and other vendors.
• Support contract negotiations and oversee contracts, statements of work, deadlines, deliverables, and vendor compliance.
• Coordinate event details such as invitations, registration, attendee communications, room setup, audiovisual needs, catering, signage, materials, and travel arrangements.
• Maintain detailed project plans, event calendars, checklists, and status updates to keep stakeholders aligned.
• Provide onsite event support, troubleshoot issues, and ensure a professional attendee experience.
• Track event outcomes, gather feedback, and recommend improvements for future programs.
• Travel up to 30% to support events and related business needs.

Qualifications:

• 1–2 years of experience in event planning, event coordination, hospitality, marketing, or a related field.
• Experience supporting events within a law firm, legal services organization, or professional services environment is highly preferred.
• Demonstrated ability to manage multiple events, deadlines, budgets, vendors, and stakeholders simultaneously.
• Experience reviewing, negotiating, and managing vendor contracts and service agreements.
• Strong organizational, project management, communication, and problem-solving skills.
• High attention to detail and the ability to remain composed and responsive in a fast-paced environment.
• Proficiency with Microsoft Office applications; experience with event management, registration, or project management platforms is a plus.
• Flexibility to support occasional early-morning, evening, or weekend events as needed.
• Ability to work onsite in Houston, Texas, and travel up to 30%.

If this role sounds like a fit for you and you meet the above qualifications, please apply now for consideration.