Event Coordinator

Job Summary

As an Event Coordinator, you will turn client goals into well-organized, memorable events. You will manage planning from initial conversations through event-day delivery, coordinating budgets, contracts, vendors, catering, guest services, and marketing activities. Your impact: Clear planning and responsive client communication help guests enjoy a smooth event while clients stay informed and confident.

Responsibilities

• Coordinate and execute event planning, project management, and event management activities, tracking schedules, details, and achieving all deadlines.
• Identify all upselling opportunities with capturing the sales opportunity.
• Support event marketing and promotion; coordinate catering, banquet arrangements, hospitality, and guest services.
• Communicate with clients, vendors, and internal teams, problem solving and resolving questions and adapting plans as needed.
• Use event management software, and Microsoft Office to organize records and event information.
• Ensure that the venue is fit for the event and maintain safe environment for all.
• Execute and Coordinate all details of event from start to completion.
• Provide guest tours and offers suggestions in efforts to sell the merits of the club's facility for the occasion being planned.
• Coordinate and monitor event timelines and ensure deadlines are met / exceeded.
• After all events the room must be reset and showroom ready for the next day's business / event.
• Keep an inventory of all event backdrops, display materials and equipment.
• Implement aggressive on-going sales campaign to alert clients to the club's banquet operation and capabilities.
• Must lead by example projecting a positive friendly business attitude and professional attire at all times.
• Build Team Work through cohesively working together in a consistent manner.
• Continually explore and contact potential new sales sources assisting Event Manager to capture all sales opportunities.
• Assist with client special events including menus, entertainment, theme, decorations and other aspects.
• Always showcasing and representing club's needs and interests on all events.
• Maintain current and accurate client files for all events.
• Assist the F&B Manager and Event Manager to achieve all sales goals and special projects.
• Execute / coordinate with the set-up and delivery of events / serving and working in F&B departments as needed.
• Flexible schedule to accommodate the needs of the business with holiday availability/event hours.
• Responsive to emails and phone calls in a timely manner.

Experience

• Strong Communication, Client Communication, Outstanding Customer Service, Strong Organizational Skills and High Cleanliness Standards, and Exceptional Time Management Skills.
• Technical proficiency with Microsoft Office; and experience using event management software are preferred.
• Experience in event planning, events management, budgeting is valuable.
• Hospitality industry experience, including banquet or catering experience, is preferred.
• Team leadership experience and skills in negotiation, upselling, event marketing, marketing, and hospitality.

Pay: From $15.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person