Event Coordinator Consultant

Event Coordinator
Location: Bangalore, Hybrid
Shift: 2 PM - 11 PM IST
Responsibilities

• Identify the clients requirements and expectations for each event.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order and execute seamlessly.
• Manage all event setup, tear down, and follow-up processes.
• Maintain event budgets.
• Book venues, entertainers, photographers, and schedule speakers.
• Oversee the acquisition and management of event supplies, inventory and purchasing.
• Develop day of event materials including but not limited to Run of Show, event script, event briefings, honoree awards, table decorations.
• Outreach/Communications: Coordinate with marketing team including social media; Collaborate with marketing team to develop and disseminate post event evening email to all attendees; Develop post event wrap-up reporting: Recap, Reports and Receipts.
• Actively participate in event committees; assume responsibility for preparing agendas and meeting materials for distribution at least 3 business days prior to the meeting, taking meeting minutes noting committee and internal business follow up action.
• Conduct final inspections on the day of the event to ensure everything adheres to the clients standards.
• Assess an event overall success and submit findings.

Requirements

• At least 5 years experience as an event coordinator and at least 1-2 years of experience handling grand events of more than 500 participants.
• Responsible for executing and planning dozens of events simultaneously and successfully.
• Regional and national event planning and management experience.
• Managed internal corporate events for pan India locations.
• Demonstrated proven results using event analytics to show the impact on the bottom line.
• Highly creative, foresightedness and exceptional planning/organizational skills.
• Expert negotiator and able to deliver results on time and on (or under) budget.
• Well-organized with excellent multitasking abilities.
• Outstanding vendor management skills and excellent public speaking skills on stage.
• Excellent writing skills to handle event preparation communication campaigns.
• Experience in Audio Video production is mandatory.
• Experience conducting virtual events is a plus.
• Bachelors degree in hospitality management or public Relations is preferred.
• Strong communication and interpersonal skills.