Event Coordinator (Contract)

About the role

We are looking for an Event Coordinator to support our events team across marketing, planning and on-site delivery of a professional conference held from January 26-27 in Singapore. For the right person, there is the potential to move into a full-time role at the end of the contract

Key responsibilities

Event website and content

Update the event site with speaker profiles, agenda changes, sponsor logos and news

Proofread pages and check links, dates and session times before they go live

Support event marketing with email, social media and promotional copy and design as needed

Delegate support

Respond to delegate queries by email and phone on registration, tickets, travel and logistics

Maintain accurate delegate records and help prepare attendee lists and badges

Sponsor deliverables

Track sponsor entitlements against contracts, such as logos, passes and other deliverables

Collect sponsor assets and confirm they meet specifications and deadlines

Check that every deliverable is in place before and during the event

Stage assets and presentations

Collect, organise and version-control all presentations, videos and stage graphics

Check files for format, branding and running order, and follow up on late submissions

Prepare the final presentation pack for the AV team and manage last-minute changes

Event-day operations

Support the team on site with setup, registration, speaker and green-room management

Help keep sessions on schedule and act as a point of contact for delegates and sponsors

Assist with breakdown and post-event wrap-up, including feedback collection and asset archiving

Requirements

Essential

Diploma or degree in Events, Marketing, Communications, Hospitality or a related field, or equivalent work experience

Strong written and spoken English, with a careful eye for detail

Highly organised, able to track many files, deadlines and requests at once

Proficient in Microsoft Office or Google Workspace, particularly PowerPoint and Excel

Calm and courteous, with the ability to work effectively under pressure and communicate professionally with delegates and sponsors

Available throughout the full contract period, including all event days and occasional long hours on-site.

Nice to have

Experience updating a website through a CMS

Previous experience working or volunteering at conferences, exhibitions or live events

Basic design skills using Canva or similar tools

Comfortable using AI tools to draft content, summarise information and work more efficiently

How to apply

Send your CV and a short note on why you're interested to [email protected] with the subject line "Event Coordinator Application" by October 25, 2026. Shortlisted candidates will be contacted for an interview.