Event Coordinator – Entertainment

About the role

The Event Coordinator - Entertainment will support the Project Manager in planning and executing creative and experiential projects for luxury and lifestyle clients. This role focuses on storytelling-driven events, including brand pop-ups, talent bookings, photo shoots, and entertainment activations. The ideal candidate is creative, detail-oriented, and has a passion for delivering exceptional client experiences.

Key responsibilities

• Support the Project Managers in the planning and execution of creative events, including brand pop-ups, talent bookings, photo shoots, and entertainment activations
• Assist in developing creative pitches and storytelling concepts that align with client objectives and brand messaging
• Coordinate with vendors, talent agencies, and production teams to ensure seamless execution of events and activations
• Manage logistics for events, including celebrity/KOL bookings, catering, floral arrangements, and on-site coordination
• Assist in monitoring project timelines, budgets, and deliverables, providing regular updates to the Project Managers
• Maintain clear communication with clients, vendors, and internal teams throughout the project lifecycle
• Support in preparing event documentation, including contracts, budgets, and production schedules
• Assist in troubleshooting and resolving event-related issues, escalating to the Project Managers when necessary
• Organize manpower bookings, including vetting, training, and contact management

About you

• 2-3 years of related experience in event management, entertainment, or experiential marketing, preferably within the luxury or lifestyle sector
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously
• Creative mindset with a passion for storytelling and delivering memorable client experiences
• Strong Interest in talent booking, shooting, and entertainment coordination is highly desirable
• Excellent communication skills in English; proficiency in Cantonese and/or Mandarin is a plus
• Ability to work in a fast-paced environment with tight deadlines and changing priorities
• Proactive, solution-oriented, and able to work independently with minimal supervision
• Strong interpersonal skills and the ability to build relationships with clients, vendors, and internal teams
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Willingness to work flexible hours and adapt to different time zones as needed

About us

COI stands for Collection of Individuals – Based in Hong Kong, COI Communications is a boutique events & communications agency founded with a curious spirit and a specific objective: to offer businesses a new way to engage their audience in its most genuine, yet creative form. We curate the best collection of talent from our core team, our vendors and collaborators and clients - because we believe that a group of likeminded and determined individuals working together in tandem can create a force strong enough to break traditions, assumptions and expectations.